Office Manager - Investment Management - Meredith Brown Associates - eFinancialCareers : Job Details

Key responsibilities:

• Oversight of the day-to-day operations of the office to ensure a smooth and efficient workplace.
• Developing, implementing, and maintaining office policies and procedures in alignment with global standards and local requirements.
• Monitoring and managing office budgets, expenses and vendor contracts.
• Ensuring compliance with health and safety standards and regulations are met in the workplace.
• Collaborating closely with Business Operations teams globally.
• Managing office supplies, equipment, and relationships with vendors and service providers.
• Coordinating facilities management, including repairs, cleaning, and security.
• Organising company events, team meetings, and internal celebrations.
• Facilitating the onboarding process for new hires, including workstation setup and office orientation.
• Be responsible for ensuring all information security processes, policies and procedures are adhered to and any issues or concerns are raised with the Cyber Security team.
• Ensure full compliance with all local data protection regulations and privacy controls, and any related issues are raised via the appropriate channels.

Background experience:

• Proven experience as an Office Manager, or similar role, within a corporate environment.
• Excellent organisational, time management, and multitasking skills.
• Strong written and verbal communication abilities, with a high level of discretion and professionalism.
• Strong problem-solving skills and ability to work independently.
• Tech-savvy, with proficiency in Microsoft Office, Google Workspace, or similar tools.
• Experience supporting senior leaders in a fast-paced environment.
• Comfortable collaborating with global teams across multiple time zones.
• Proactive, resourceful, and solution-oriented approach.
• Adaptability and calmness under pressure with a positive can-do attitude.
• Ability to develop and maintain strong working relationships with individuals at all levels of the organisation as well as 3rd party suppliers.

Please note