Maintenance Administrator - Todd Hayes Ltd : Job Details

Maintenance Administrator

Our client, a leading independent Oil & Gas operator, based in Norwich are currently seeking a Maintenance Administrator to join their Integrity & Fabric Maintenance team.

This is a 12-month contract position, based in the Norwich office, working Monday to Friday.

Key Requirements include:

• Knowledge of the SAP system or similar procurement software.
• Good experience and working knowledge of MS Windows, Word, Excel and general IT Systems
• Good experience in general administrative tasks.

As the Fabric Maintenance Administrator, you will be involved in raising of purchase requisitions and the tracking/expediting of materials, liaising with contractors requesting and tracking quotes, and working closely with the procurement team to achieve this.

You will ensure the control of all cost generated by the Walk 2 Work (W2W) and FM team is tracked and allocated to the correct cost centre.

Key Responsibilities include:

Raising Purchase Requisitions:

• Raising of purchase requisitions and the tracking/expediting of P7E and materials, working closely with the procurement team to achieve this.
• Liaising with contractors requesting and tracking quotes.
• Liaising with our clients Marine/Shipping department on the shipping expectations from the FM and W2W teams.

Cost Control:

• Ensure suppliers provide service according to contracts or particular quotations (as applicable)
• Follow the complete approval process of PR’s and PO’s.
• Communicate the PO reference to suppliers once approved.
• Assist with the reviewing of invoices and clarify overspends.

General Administrative Duties:

• Coordinate the FM Coordinators team in order to ensure the Work Packs are generated in good time prior to each visit. Also organising and ensuring the FM platform leads have the work packs prior to trip commencement.
• Assist with Maximo / planning implementation of ad hoc projects.
• Interrogation of Maximo for updates to work packs.
• Saving daily reports and tracking individual hours.
• Ensure plant and equipment registers are updated daily and contractors are updating theirs.

Additional responsibilities will include collating daily report hours and inputting the data onto progress trackers, ensuring the tracking of the plant and equipment and registers are kept up to date, and the execution of administrative aspects related to W2W and FM team.

For further details of this exciting opportunity please forward a copy of your CV today!

Todd Hayes Ltd is an equal opportunities employer. Due to the large number of applications we receive, I’m afraid we are unable to respond to everyone individually however your details will remain on file should another suitable opportunity become available moving forward.

If we can take your application further, we will of course be in touch.

Todd Hayes is acting as an Employment Business in relation to this vacancy.

Todd Hayes Ltd