Legal Secretary - RGS Recruitment : Job Details

Hybrid role

Our client is recognised as one of the UK’s leading law firms with an impeccable reputation and an excellent working environment. They are currently recruiting for a Legal Secretary to cover a maternity leave.

The Legal Secretary will provide a vital service supporting the lawyers in their Finance & Restructuring & Insolvency team. This is stand-alone role, supporting a team of 3 Partners and 8 legal professionals with a broad range of secretarial, administrative and legal-process tasks. Strong IT proficiency is required as involvement with the billing process and other key IT systems is an integral part of the role.

Responsibilities: -

• Lead, manage and/or support the billing process/cycle using a practice management system, including raising and processing invoices
• Using the New Business Introduction system to carry out conflict searches and to open new matters
• Using a client relationship software to record business development and marketing activity
• Assist in answering telephone calls promptly at all times
• Act as a point of contact for clients in lawyers’ absence, as required
• Preparing client engagement letters and dealing with signature of such letters
• Provide a comprehensive and timely word processing service for the creation and amendment of documents using Word, Excel and PowerPoint
• Proof-reading legal documents
• Manage emails and carry out management of e-post and correspondence
• File management
• Diary management
• Arrange internal and external meetings, liaising with reception as required
• Organise and support all travel arrangements

The ideal candidate will have proven experience of working as a Legal Secretary or PA in a professional services environment along with strong IT skills including Word, Outlook & Excel. You will have a fast and accurate typing speed of at least 50wpm and the ability to quickly pick up new software.

Whilst we would love to be able to respond to every application we receive, it is not always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion.