Legal PA - Michael Page Business Support : Job Details

We are seeking a meticulous Legal PA to provide high-level administrative support within the legal industry. This role is based in Edinburgh and is a 12 month fixed term contract.

Client Details

The company operates within the legal industry and is recognised for its structured and efficient approach. They are a large international organisation, it values precision and professionalism in all aspects of its work.

Description

• Diary & Travel Management: Coordinate schedules, meetings, travel, and itineraries; prepare materials and logistics in advance.
• Client & Meeting Support: Liaise with clients, prepare for and follow up on meetings, and manage event arrangements.
• Email & Communication: Proactively manage inboxes, flag and action important messages, and maintain accurate contact information.
• Document & File Management: Open new matters, save and organise documents (both digital and physical), maintain court forms knowledge, and update records.
• Finance & Billing Support: Process expenses, pay invoices, assist with billing, and handle financial documentation accurately.
• Court & Legal Admin: Draft and manage court documents, support Counsel paper handling, and assist with paralegal tasks.
• Team Support: Cover lunch rota, support colleagues during absence/holidays, take minutes, and handle ad hoc admin duties.
• Compliance & Information Security: Follow internal procedures and information security policies to ensure confidentiality and data protection.

Profile

A successful Legal PA should have:

• Should have knowledge and experience of working within a busy Litigation team ideally with some knowledge of court procedure and relevant documentation.
• This position is demanding so the successful candidate should be used to working under pressure, often with tight deadlines
• Highly motivated with the ability to use initiative and be proactive is essential
• Good communication skills and confident in dealing with people at all levels
• A strong team player with a can do attitude
• Ability to maintain flexibility regarding office role and workload
• Organises and prioritises time effectively to achieve deadlines
• Presents a professional image to clients and other external organisations at all times
• Seeks out opportunities to provide a more efficient and proactive service to legal colleagues
• The successful candidate will be required to be flexible regarding working hours as from time to time

Job Offer

• Competitive salary, depending on experience.
• Generous holiday leave to support work-life balance.
• Collaborative and professional work environment in Edinburgh.
• Additional benefits designed to support employee financial, well-being and satisfaction.

If you are an organised and detail-oriented professional looking to excel as an Executive Assistant in Edinburgh, we encourage you to apply today!