Legal Finance Assistant - Owen Reed : Job Details

Owen Reed is looking to recruit a Legal Finance Assistant to support a top law firm in London on a permanent basis.

Key Responsibilities

• Assist with daily financial operations, including data entry and invoice processing.
• Provide billing support to the Legal Support Team, including preparation of client bills and ensuring adherence to billing guidelines.
• Support the monthly payroll process.
• Assist in administering the Firm’s Employee Benefits programme.
• Monitor accounts receivable and coordinate with the finance team to follow up on outstanding payments.
• Prepare and submit expenses and non-client billable invoices (e.g., A&G travel), ensuring compliance with firm policies.
• Maintain accurate financial records, including ledgers, journals, and supporting documentation.
• Assess and transfer time entries to correct matters as required.
• Work closely with legal teams to resolve billing discrepancies and respond to client billing queries.
• Provide financial analytics and documentation (including Excel support) to the Legal Support Team.
• Assist in the preparation of reports such as WIP reports and Time Summary reports as required.
• Input, transfer, and edit time entries and narratives as needed.
• Process vendor payments and monitor due dates to ensure timely settlement.
• Ensure compliance with Solicitors Regulation Authority (SRA) Accounts Rules and internal financial controls.
• Provide general administrative support to the finance team, including document management, filing, and archiving.

Skills, Experience, and Attributes Required

• Excellent client service approach with a positive, can-do attitude.
• Broad finance experience gained within a law firm or professional services environment.
• Self-motivated and disciplined, with strong problem-solving skills.
• Calm, detail-oriented, and committed to seeing tasks through to completion.
• Flexible, collaborative, and team-oriented.
• Highly organised with strong prioritisation skills; able to manage multiple priorities in a fast-paced environment.
• Proven ability to handle end-to-end tasks involving multiple touch points.
• Comfortable working to tight deadlines in a busy setting.
• Strong verbal and written communication skills, with a professional telephone manner.
• Able to build and maintain positive relationships with internal and external stakeholders.
• Advanced proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
• Strong IT troubleshooting skills and a quick learner with new systems.
• Professional, articulate, presentable, and confident.