Legal Administrator/Assistant - stephenson-jones legal recruitment : Job Details

Our client is a renowned, highly respected law practice based in the York area. It is due to expansion that they are now seeking an administrator to compliment their growing team. This is a varied role - requiring good attention to detail, strong communication skills and enthusiasm. Your duties will include:

Working with all departments across all three offices to provide a central resource for the following tasks. The Onboarding Agent will be the one of the first points of contact for new clients at our firm, responsible for ensuring a smooth, welcoming, and efficient onboarding process. This role involves coordinating between new clients and our legal teams to ensure all initial documentation, compliance checks, and preliminary assessments are completed in a timely and professional manner.

• File opening within our case management system
• Creating matter contacts, including beneficiaries, executors and attorneys in our case management system
• Creating entity and matter links
• Identity check and AML checks for clients, beneficiaries, executors etc.
• Sending out and receiving signed terms of business
• Sending out and receiving standard conveyancing questionnaires
• Sending out and receiving property information forms
• Bankruptcy searches for beneficiaries
• Performing Lawyer Checker searches
• Liaising with fee earners, support staff and admin team as required
• Offer ongoing support to clients throughout the onboarding process, addressing any concerns or queries they may have.
• Continuously seek ways to improve the onboarding process and enhance client satisfaction.

KNOWLEDGE/QUALIFICATIONS REQUIRED

• Microsoft Office Products
• Experience using web based systems such as quote platforms, client platforms etc.
• Experience using case management systems.

PERSON SPECIFICATION

• Self-motivation: energy; positivity; can-do attitude
• Flexibility
• Confidentiality and discretion
• Proactive; willing to use initiative
• Able to work well independently as well as part of a team
• Good organisation and ability to prioritise
• Good communication skills
• Good telephone manner.

ANY OTHER DUTIES

This job description is not restrictive in any way and should be regarded only as a guideline to the duties required, and may be amended in the light of changing circumstances following consultation with the employee. The job description does not form part of the Contract of Employment.

Hours are full time Monday to Friday

Essential requirements - at least one years admininstration experience ideally within the legal profession. Good GCSE and A Levels.

Salary is c£23k

Stephenson Jones Legal aim to respond to all successful applicants within 7 working days. Stephenson Jones may retain your CV and notify you of future vacancies