Junior Administrative Support - 12 Month FTC Sustainability Team - Savills : Job Details

Role Overview

Savills is the UK’s leading real estate service provider. We work with property of all types, ranging from the world’s most iconic rural estates through to the country’s leading urban developments and property portfolios. Our clients come from both the public and private sectors and we work with organisations of all sizes.We are looking for Junior Administrative Support, to provide general support to the Sustainability Team on a 12 month fixed term contract to provide maternity cover. The role will involve co-ordinating meetings, scheduling audits and site visits, completing quality assurance checks of reports, arranging travel and financial administration. Alongside working with the sustainability consultants, the role will involve co-ordinating with administrators in other teams within Savills, with surveyors and site teams and with clients.Savills Sustainability team works to create a best in class service for our clients, and we pride ourselves on quality outputs.

Key Responsibilities

• Organise audits and site visits, including maintenance of the internal schedule and allocation of audits to consultants.• Act as point of contact for surveyors and sites teams undergoing sustainability audits and site visits. • Undertake quality assurance checks of written reports and completed audit forms, flagging for any formatting, grammar, spelling or other issues.• Contribute to financial administration, including; Creating instruction numbers Raising invoices & purchase orders using internal finance systems Using, editing and maintaining an Excel fee tracker Chasing debt• Booking travel for the team using travel booking system, including maintenance of travel tracker 

Key Skills

Required • Good administration skills• Good planning and organisational skills• Strong attention to detail and produces work to a high, consistent and accurate standard.• Resourceful team worker, with ability to multi-task and use own initiative • Ability to maintain effective working relationships across all levels of the organisation• Good interpersonal/verbal and written communication skills• Energetic and self-motivated• Pro-active/takes ownership of responsibilities• Ability to work well under tight deadlines• Friendly and well presented• Excellent English, grammar, spelling and document checking skills.• Completely IT literateDesired • Finance administration experience• Knowledge and experience of the property sector. • A high level of competence in Microsoft Excel, Word and Powerpoint

Team Overview

The Sustainability Consultancy team is based within the Property Management Division of the organisation and brings together around 40 sustainability professionals from varied backgrounds. We also work collaboratively alongside other energy and sustainability focussed teams within the business including; Sustainable Design, Engineering & Design Consultancy, Energy Consultancy, Energy Procurement, Environmental Economics and Research.

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Recruitment agencies

Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.