Interim HR Coordinator - Reed : Job Details

Reed HR are working alongside a large Not for Profit Organisation based in South West London who are recruiting for an experienced HR Coordinator for initially 3 months. 

This role is hybrid so travel into the office is required. 

Job Summary

The Human Resources Coordinator is part of the Human Resources and Facilities Management Division, and reports to the HR Business Partner. The HR Coordinator will provide effective administrative support in all activities related to HR Business Partnering including recruitment, on-boarding, managing and maintaining accurate electronic processes and systems, managing new appointments and exits, invoicing, documentation and drafting correspondence.

The post holder will promptly respond to enquiries on terms and conditions of service, referring non-standard matters to the relevant HR Business Partner as necessary. The HR Coordinator will provide excellent customer experience to applicants and all staff members.

Task Description

Recruitment

• Proactively supports successful and timely recruitment of temporary staff, support-level positions and professional role as required in line with established processes and policies. Including:

• Participating in the selection of candidates, including longlisting, shortlisting, assessment testing and interviewing of candidates as required

• Updating all stakeholders of interview schedules and progress, ensuring applicants and recruiting managers receive timely responses to their enquiries.

• Maintaining candidate tracking and management on the HR recruitment system, advises users and reports system issues to the supplier.

• Undertaking pre-employment checks including the appropriate reference, occupational health and security checks for selected candidates, as delegated.

Onboarding and Induction

• Captures all relevant information for new staff into OpenHR in a timely manner and updates information as may be required from time to time.

• Supports the onboarding process for new staff including supporting relocation of internationally recruited staff (visa letters, incoming flights and shipment of personal effects etc)

• Undertakes the first day induction for temporary staff, agency workers and other staff, as delegated.

Data Management Contract Renewals and Reappointments

• Prepares standard letters of appointment, contracts, other required HR documents in a timely and efficient manner.

• Provide reminders and templates to managers in relation to basic HR processes for example probation, appraisal and different types of leave.

• Prepares reports from the HR information systems to support HR processes and provide management information

• Supports the Division in ensuring accurate record keeping and management information reports.

Person Specification

Education

• Level 5 human resources management qualification or other related or equivalent qualification.

Experience, Knowledge and Skills Experience

• At least 4 years’ progressive administrative or coordinator experience providing generalist HR support.

• Experience in full cycle recruitment and applying recruitment best practices in other Organisations