Human Resources Administrative Assistant - Mapped Recruitment Ltd : Job Details

Mapped Recruitment is delighted to be partnering with a luxury retail organisation known for its cutting-edge innovation and exclusivity of products, on their search for an HR Administrative Assistant to join the team permanently.

This role reports directly to the Finance Director, looking after circa 70 staff globally (50 across the Head Office role, circa 20 across stores/boutiques). Successful applicants must be happy with a hands-on HR Administrative role within a growing environment, as well as supporting personal administration for the Director.

This role will be perfect for HR Admin professionals with 1-2 years of experience who are happy to work in an autonomous role within a small but growing team.

Key Responsibilities:

HR:

• Manage employee benefits: handling renewal administration, emailing new starters with benefit details and processing their enrolment, removing leavers from benefit schemes e.g Vitality
• Tracking costs of employee benefits across the Group
• Track holiday entitlement for each staff member, including days carried over from the previous year, lieu days, and pro-rata calculations for starters and leavers.
• Manage the holiday and Rota system: testing updates, adding sickness, training staff, and making amendments to employee records.
• Statutory benefits returns – PSA / P11
• Support recruitment: schedule interviews, liaise with candidates, and new employee onboarding
• Maintaining company policies and procedures guidelines
• Keep employee records and company organisation chart up to date
• Health & Safety point of contact – ensuring company adherence to all laws and guideline
• Keep up to date with all HR/employee-related laws and guidelines across the Group

Admin:

• Type up minutes for the weekly boutique managers’ call.
• Complete expenses for the Finance Director
• Arrange travel and hotel bookings.
• Support with personal tasks for the Finance Director
• Covering Receptionist tasks when required

Key Requirements:

• A minimum of 2 years of experience in a similar role H,R Administrative (experience supporting director-level stakeholders is advantageous)
• Strong interpersonal and communication skills.
• Confident in managing multiple priorities.
• Proficient in Microsoft Office and comfortable learning new systems.
• Discreet and professional when handling sensitive information.
• Commutable to the South West London office, 4 days a week minimum

Benefits on offer in addition to the basic salary:

10% bonus

Private medical

Life & Travel Insurance

Contribution to Gym Memberships

Free lunches

23 days holiday 1 volunteer day

Please note that sponsorship is not available for this role, and the position is based in South West London 4 days a week in the office 1 day at home