HR and Compliance Assistant - T M D Building Consultancy : Job Details

TMD Building Consultancy are an independent Chartered Building Surveying and Project Management practice, who are looking to enhance our team with a hands-on HR and Compliance Assistant. The role is based in our London Office near Kings Cross.

The HR and Compliance Assistant provides essential support to both the HR Director and Compliance Director, ensuring that the organisation adheres to all relevant laws and regulations. This position involves a blend of administrative responsibilities, maintaining compliance with company policies and legal requirements.

• Administrative Support: Offer comprehensive administrative assistance to the HR and Compliance Directors, facilitating the smooth daily operation of both departments.
• Communication: Communicate effectively with employees, managers, and external parties, including other companies and consultants collaborating with TMD.
• Record Keeping: Maintain accurate and up-to-date records of compliance activities, such as incident reports, investigation outcomes, and risk registers.
• Policy Implementation: Support the implementation and communication of company policies and procedures.
• Problem Solving: Identify and resolve issues related to HR and compliance matters as they arise.

• Employee Records Management: Keep employee files current and accurate, managing both physical and electronic records, and update HR systems as necessary.
• Right to Work Checks: Ensure all employees possess the necessary documentation to work legally in the relevant jurisdiction.
• Performance Management: Assist in the performance management process, including preparing performance improvement plans where required.
• Training and Development: Help organise and manage the logistics of training programmes for staff.

• Audits and Investigations: Support the conduct of internal audits and investigations related to compliance matters.
• Regulatory Compliance: Ensure compliance with all relevant laws, regulations, and company policies.
• Compliance Training: Assist in delivering compliance training sessions to employees.

• Strong Communication Skills: Excellent verbal and written communication abilities are necessary for interaction at all levels, both within the company and with external partners.
• Attention to Detail: Accuracy in record-keeping and compliance documentation is essential.
• Organisational Skills: Capable of managing multiple tasks, setting priorities, and meeting deadlines.
• HR and Compliance Knowledge: A sound understanding of HR principles and relevant legislation is desirable.
• Proficiency in HR Systems: Experience with HR information systems is preferred.
• Problem-Solving Skills: Able to use initiative and forward thinking to resolve HR and compliance issues.
• Confidentiality: Maintain strict confidentiality of sensitive employee information.
• Teamwork: Able to collaborate and work effectively as part of a team.

• Undertake a variety of general administrative tasks, including data entry and clerical duties, to support the daily operations of the HR and Compliance Departments.
• Conduct due diligence on new clients and sub-consultants, ensuring ongoing compliance through annual checks.
• Assist the Compliance and HR Directors in preparing and providing quarterly updates to the wider company.
• Organise meetings and appointments, coordinating schedules to maximise the efficiency of the HR and Compliance Directors.
• Manage relevant emails and phone calls as part of the role.
• Demonstrate competence in using Microsoft Office, DocuSign, and Adobe. Training will be provided for additional software required for HR and compliance functions.
• Maintain current and accurate records, take meeting minutes when necessary, and update CRM databases to ensure all information is accessible and up to date.

The ideal candidate will possess strong administrative skills and be eager to join a small, friendly company. At least 15 years' experience in an office environment is required, along with proven abilities as outlined in the job description. Excellent verbal and written communication skills across all organisational levels are essential.

This dual role suits a self-starter who demonstrates initiative and has a keen interest in legislative aspects of company operations, as well as a desire to work directly with people. The position combines core administrative responsibilities with opportunities for direct engagement, requiring motivation, initiative, and a strong interest in corporate legislation.