HR Administrator - Artemis Recruitment Consultants Ltd : Job Details

Our client is looking for a HR Systems Administrator to provide thorough, accurate and timely administration support to the Human Resources function. Maximising quality and proficiency in the processes, procedures and data requirements to ensure a smooth operation of the HR function.

Key Responsibilities

Payroll

• Input of monthly changes; allowances, deductions, one-off adjustments, new joiners, pension, family leave, bank details, overtime, sickness, leavers, addresses, positions, salaries, tax codes and student loans
• Liaise with Head of HR/Finance/Frontier regarding any queries
• Peer checking of HR and Payroll Administrator’s input

HR System

• Update and maintain SelectHR with new joiner, changes and leaver information
• Run monthly and adhoc reports
• Update processes and system functions to gain further efficiencies

Flexible Benefits and Pension

• Set up new joiners and open initial flex window
• Open windows for employees with qualifying lifestyle events
• Change status of employees to ‘Leaver’ on day of resignation
• Change status of employees leavers to ‘Archive’ after 25th of last working month
• Contribute to the annual flexible benefit window project

Recruitment

• Collate and log CV’s
• Arrange Interviews
• Provide agencies with interview feedback
• Prepare offer letters and contracts (plus accompanying documents)
• Process Credit and Criminal checks
• Request references
• Confirm start dates
• New joiner checklist

Maternity/Paternity/Adoption/Shared Parental Leave

• Write to employees to confirm their details when going on a period of family leave
• Write to employees to confirm their details when returning from a period of family leave
• Prepare the appropriate documentation for payroll

Staff changes

• Issue letters and ensure appropriate changes are made through the HR, payroll and flexible benefit system based on information provided by managers and the Head of HR

6. Absence

• Extract monthly sickness records from SelectHR
• Input sickness into payroll
• Run monthly Bradford factor report and provide results to Head of HR

7. Leaver Procedure

• Full leaver checklist

8. HR Inbox and post

• Post to be opened at start of each day and distributed accordingly
• HR inbox to be monitored 2 – 3 times a day and colour coded so actioned appropriately by the HR team

Scanning and filing

• Scanning to be kept up to date
• Files to be moved to SelectHR at least once a week

Business continuity

• Complete monthly process to update NoK details
• To support the Head of HR with annual and adhoc HR projects
• Minute taking at absence, disciplinary and any other required meeting meetings
• Adhoc duties as required by the Head of HR

Requirements

Knowledge: Knowledge of basic HR policy (desirable but not essential)

Experience: Working within a busy Department with exposure to multiple IT systems and Excel (payroll and/or employee benefit experience is desirable). Preferably, but not essentially experience with the Financial Services industry or another professional services environment

Qualifications: Maths and English A-C/9-4 (GSCE or equivalent) & Degree