Hr Admin contract - Directions Recruitment Specialists : Job Details

6 month contract to start asap

Purpose of the role

The main purpose of the role is to provide a HR administration service relating to the employment lifecycle and acting as a first point of contact for all HR enquiries.

To be successful in this role you are expected to be a good problem-solver, efficient in scheduling and have a willingness to explore and implement new ways of working. You are expected to have excellent organisational and time management skills with excellent administrative and communication skills.

You will have few years of working in similar role within busy and fast-moving HR department and you will have a good understanding of HR processes.

Essential Duties, Responsibilities, and Key Results Area:

Administration

• To administer starter / leaver processes including all documentation, induction processes and exit interviews
• To maintain and update electronic personnel records containing all employment-related information
• To prepare all letters for any changes to employee terms and conditions
• To ensure accurate HR records on all employees
• To handle all initial contact into the HR department, signposting onwards as appropriate
• To liaise with employees in the set-up and resetting of login/passwords on our various HR systems
• Keep Bupa scheme updated with starters and leavers.

Recruitment, selection and on-boarding

• To place vacancy advertisements and sift CVs, liaising with relevant hiring managers
• To produce and issue all offer letters and employee contracts
• To undertake all required pre-employment checks, including reference checks and DBS checks
• To ensure all new starter paperwork is completed and relevant information provided to Payroll for processing
• To provide line manager with induction templates and other relevant new starter documents as required to ensure a smooth onboarding process for the new employee

Employee Relations

• To respond to general queries from managers and employees, signposting them to the appropriate policies and procedures
• To provide administrative support to line managers in HR processes, including note taking at investigations or formal meetings

General

• To maintain appropriate confidentiality of information relating to the Company and its staff and maintain compliance with GDPR
• To adhere to Company Health, Safety and Environmental Policy at all times
• Any other duties as required

Ideal Candidate Possesses These Attributes:

Personal Skills

• Previous HR administration
• Excellent verbal, written and numeracy skills
• Excellent organisational skills including ability to manage time and prioritise effectively
• Strong IT skills, skilled in using Microsoft Word and Excel packages and experienced in working with HR packages /databases
• Able to work independently and on own initiative within specified guidelines or processes
• Well-developed interpersonal skills and able to deal with colleagues at all levels
• Able to work appropriately with confidential and sensitive information

General

• The role will be based at our UK Head Office in Hayes, Middlesex
• The role will be 40 hours per week