Health and Safety and Estates Manager (Maternity cover)
c. £54,000 per annum
Bedford Based
Hybrid Working
FTC - 14 months
Join us at the Money and Pensions Service (MaPS) as the Health and Safety and Estates Manager where you will play a crucial role in overseeing the effective management of the offices, ensuring both health and safety compliance and optimal estates and facilities operations.
The post holder will be responsible for managing lease arrangements, coordinating maintenance programmes, managing corporate contracts, and fostering positive relationships with internal and external stakeholders to deliver a colleague-focused facilities management function. The role is also responsible for planning and coordinating office relocations and estate enhancement works, from workspace planning and lease negotiation to contractor management.
Key Responsibilities:
- Develop, oversee, and continuously improve the Health & Safety Management System (H&S MS) to ensure compliance with UK regulations.
- Establish and maintain the governance framework for health and safety reporting to People & Culture SLT, Executive Committee, and Audit Risk and Assurance Committee.
- Lead the creation and execution of the health and safety strategy aligned with organisational goals.
- Review existing policies, identify gaps, and lead the development of updated health and safety policies and procedures.
- Drive the design and implementation of risk assessment programs, ensuring comprehensive coverage and effectiveness.
- Establish and oversee mechanisms for monitoring, evaluation, and reporting of health and safety performance.
- Chair the Health & Safety Committee, ensuring active participation and accountability among diverse stakeholders.
- Approve and oversee the development of organisation-wide health and safety training programs in liaison with the Learning and Development team.
- Manage the lease and MOTO arrangements with the respective estate landlords to ensure terms and conditions are upheld and safe occupation of the workspaces
- To effectively manage the function’s corporate contracts and internal service agreements, driving efficiencies and value through successful supplier management
- Manage the function’s annual budget, inclusive of budget setting, monthly forecasting and reporting, and management of payments to suppliers in line with internal governance
- To coordinate and manage the delivery of an effective colleague-focused facilities management (FM) function for the organisation
- Manage relations with the landlord’s Facilities Management teams, or equivalent, to ensure their compliance with the agreed lease arrangements and issues are proactively resolved
- To procure and manage all contracts and supplier relations regarding health and safety, estates, and facilities management needs, in line with MaPS commercial governance
- Responsible for all building related matters (both directly and indirectly via third party suppliers).
- Inducting contractors into Safe Systems of Work by ensuring they comply with MaPS H&S policies.
- Responsible for strategic planning to upgrade and maintain workplace facilities.
- Lead in the management of estate and facilities related projects and programmes, including office relocation and estate enhancement works
- Proactively manage relationships with both internal and external stakeholders, acting as the main point of contact for estates, facilities management and health and safety.
You will need to demonstrate the following skills and experience.
- Extensive knowledge of UK health and safety regulations (e.g., HSE requirements, ISO 45001).
- Proven experience in developing and implementing Health & Safety Management Systems.
- rience leading cross-functional teams and committees.
- Track record of managing health and safety compliance, audits, and incident investigations.
- Experience in risk assessment and hazard management across diverse operational settings.
- Excellent stakeholder engagement and communication skills to influence senior management and staff.
- Demonstrated ability to develop strategic plans and translate them into operational activities.
- Relevant professional qualification (e.g., NEBOSH Diploma, equivalent).
- Competent use of all standard MS Office applications
- Experience of delivering a customer focused service
- Previous experience of delivering facilities and/or office management systems
About Us:
At the heart of the Money and Pensions Service are our values - caring, connecting, and transforming, which are the foundation of our success. We’re not only looking for the best people to come and work for us, but we need people who align themselves with our values:
- Caring
- We care about our colleagues and the people whose lives we are here to transform.
- Connecting
- We will transform lives through our ability to make positive connections.
- Transforming
- We are committed to transforming lives and making a positive societal impact.
Our Inclusive Working Environment
By fostering our values, we are immensely proud of the inclusive working environment that we have created. We work hard to ensure that we have a progressive approach to inclusion, equity, and belonging.
What We Offer
- Generous Annual Leave - 30 days plus Bank Holidays
- Pension scheme - contributions matched 2 to 1 (up to 10% of your salary)
- Interest-free loan for season tickets for buses and trains
- Cycle to work Scheme
- Subsidised eye tests & flu jabs
- Life assurance scheme
- Give as you earn scheme
- Employee assistance programme (EAP)
- PAM Assist and PAM Life scheme (Wellbeing)
- Enhanced family and sick pay
- Paid volunteering (2 days a year)
- Recognition Scheme
- Discounts portal to numerous retailers
Flexible Working
At MaPS, we take pride in our flexible approach to work. As standard, we work on a hybrid basis with a minimum of 2 days in the office per week..
Job Reference: MaPS00922
Close Date:15/08/2025