Health and Safety Advisor - Reed : Job Details

Health and Safety Advisor

c. £45,000 per annum

Bedford Based

Hybrid Working

Permanent

Reporting to the Health and Safety and Estates Manager, the primary focus of this position is to implement and maintain effective health and safety systems and processes that safeguard the wellbeing of all staff and visitors. This includes the rollout of a centralised Health & Safety Management System, coordination of health and safety training, and the establishment of incident reporting frameworks to foster a culture of safety within the organisation.

In addition to health and safety responsibilities, the Advisor will take the lead role in managing the day-to-day facilities operations. This includes welcoming guests, liaising with stakeholders, addressing any facilities issues that arise, and ensuring the overall functionality of the office environment.

Key Responsibilities:

• Assist in the rollout and maintenance of the centralised Health & Safety Management System (H&S MS).
• Coordinate the scheduling, delivery, and tracking of health and safety training modules for staff.
• Support the implementation of incident and near-miss reporting frameworks.
• Collect, collate, and prepare reports on health and safety incidents, near misses, and risk assessments for review.
• Support initiatives to raise awareness of health and safety responsibilities across the organisation, including delivery of the communication strategy
• Assist in conducting risk assessments and documenting findings.
• Help ensure compliance with policies and procedures through routine checks and audits.
• Provide logistical support for the Health & Safety Committee meetings, including scheduling, documentation, and follow-up actions.
• Work with the Learning and Development department to coordinate training schedules, track completion rates, and maintain training records to achieve 100% staff participation.
• Delivery of in person office management tasks 2 days per week and as required to cover leave
• Being a positive, proactive and welcoming host for MaPS for all colleagues and visitors to the office and inducting them on key Health and Safety information
• Support liaise with suppliers and contractors to coordinate works and/ or deliveries and collections, including vetting the relevant safety documentation in advance, inducting them on key Health and Safety information, and managing contractors on site to ensure a safe working environment for all.
• Ensuring the office environments are safe and compliant through completion of monthly checks, provision of safety resources, managing colleague compliance of safety and security arrangements, management of COSHH products and ensuring food safety standards are met.
• Be a Fire Warden and First Aider, recruit and coordinate training other colleagues to be supporting fire marshals and coordinating fire evacuations and drills.

You will need to demonstrate the following skills and experience:

• Previous experience supporting health and safety programmes or systems within a similar organisational context.
• Strong administrative and coordination skills, with experience managing reporting frameworks and documentation.
• Knowledge of UK health and safety legislation and best practices.
• Experience in delivering or supporting health and safety training and awareness campaigns.
• Proficiency in data collection, analysis, and preparing reports.
• Excellent communication skills for liaising with staff at all levels and supporting committee activities.
• Experience of delivering a customer focused service
• Ability to manage multiple priorities and work proactively with attention to detail.
• Competent use of all standard MS Office applications
• Relevant health and safety qualification (e.g., IOSH Managing Safely or equivalent)

About UsThe Money and Pensions Service (MaPS) is based in Bedford, in a recently renovated modern office. This is a wonderful opportunity for you to become an integral part of a dynamic organisation, working to help people across the UK.

At the heart of the Money and Pensions Service are our values - caring, connecting, and transforming, which are the foundation of our success. They permeate every area of our work and define all our business relationships and the way we work with each other. We’re not only looking for the best people to come and work for us, but we need people who align themselves with our values:

• CaringWe care about our colleagues and the people whose lives we are here to transform.
• ConnectingWe will transform lives through our ability to make positive connections.
• TransformingWe are committed to transforming lives and making a positive societal impact.

Our Inclusive Working EnvironmentBy fostering our values, we are immensely proud of the inclusive working environment that we have created. We work hard to ensure that we have a progressive approach to inclusion, equity, and belonging.

Our colleague and ally networks encompass LGBTQ+, neurodiversity, women’s health, men’s health, ethnicity, and diversity.

What We Offer

This role will offer the opportunity to develop your career in a Cloud only environment with a high level of technical freedom, working with other highly technical and skilled engineers as well as benefits below:

• Generous Annual Leave - 30 days plus Bank Holidays
• Pension scheme - contributions matched 2 to 1 (up to 10% of your salary)
• Interest-free loan for season tickets for buses and trains
• Cycle to work Scheme
• Subsidised eye tests & flu jabs
• Life assurance scheme
• Give as you earn scheme
• Employee assistance programme (EAP)
• PAM Assist and PAM Life scheme (Wellbeing)
• Enhanced family and sick pay
• Paid volunteering (2 days a year)
• Recognition Scheme
• Discounts portal to numerous retailers

Flexible WorkingAt MaPS, we take pride in our flexible approach to work. As standard, we work on a hybrid basis with a minimum of 2 days in the office per week. Hybrid working is a voluntary, non-contractual arrangement and our headquarters in Bedford will be your contractual place of work.

Job Reference: MaPS00919

Close Date: 15/08/2025