Grants & Projects Finance Officer - Hays Specialist Recruitment Limited : Job Details

Are you on the lookout for a new role? I've got an opportunity that could be of interest to you.Job Title: Grants & Projects OfficerLocation: OxfordSalary: 31k - 36kFull-Time Permanent PositionThe Role:As a Grants & Projects Assistant, you'll play a key role in post-award financial administration. You'll work closely with Principal Investigators (PIs), Project Managers, and central finance teams to ensure that research funding is effectively managed from project setup through to closure.Key Responsibilities:

• Support the setup of new grants by reviewing award documentation and advising researchers on terms and conditions.
• Collaborate with PIs to develop procurement and recruitment plans aligned with project budgets.
• Monitor and manage project expenditure, ensuring compliance with funder guidelines.
• Prepare financial reports and forecasts, and assist with audits and final expenditure statements.
• Liaise with external collaborators regarding invoicing and ensure timely payments.
• Maintain accurate financial records and respond to queries via the projects inbox.
• Assist with clearing suspense and pre-award accounts, and contribute to quarterly reporting cycles.

Essential Criteria:

• GCSE-level education or equivalent experience.
• Experience in administration within a research, public sector, or large organisation.
• Strong financial aptitude and attention to detail.
• Excellent communication and interpersonal skills.
• High proficiency in Excel and other IT systems.
• Ability to manage multiple tasks, prioritise effectively, and meet deadlines.

Desirable:

• AAT qualification (full or part) or equivalent.
• Experience with Oracle Financials or similar systems.
• Familiarity with research funding administration.

What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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