Governance & Control Assistant - Virgin Money : Job Details

Business Unit: Business Management & Control (Technology Operations & Cyber Security, COO)Salary Range: £24,000 - £30,000 per annum DOELocation: Hybrid - Requirement to work from VM Hub offices when required with ad hoc meetings to supplier locations.Contract type: Permanent 

Our Team

The overarching ambition for COO remains - leverage the power of technology to deliver superb products and services for our customers. Technology Operations & Cyber Security (TOCS) plays a critical role in that pursuit, specifically, protecting our organisation and its critical data from cyber criminals as well as managing all technical services used by colleagues and customers alike.

Business Management and Control (BM&C) ensures TOCS are effective and fit for purpose in this ambition by leading the way in Financial Planning & Management, Third Party Management, Risk & Control, People & Engagement and Insights & Reporting.

An exciting opportunity has arisen for a Governance & Control Assistant to shape, support and maintain governance within TOCS for our most important technology suppliers and cloud service providers.  This is a key role in aligning industry best practices, regulatory standards and internal frameworks within our overall business strategy. This role will help set us up to be fit and fast for the future.

As a Governance & Control Assistant, you will be the central point within TOCS/BM&C for aligning and standardising the way we manage and support third parties. The role will champion integral internal stakeholder relationships with the organisation such as Procurement, Supplier Relationship Management and Third-Party risk ensuring the wider team are adhering to the latest standards and driving change where needed.

You will have daily interactions with both external suppliers as well as wide range of internal stakeholders.

In this role you'll be working with a diverse group of highly specialised experts in Technology and Cyber Teams, Procurement, Legal, Incident Management, Disaster Recovery and Senior Management - building strong working relationships with all will be needed for us to be successful.

You'll build deep relationships with our suppliers, getting to know the people and the organisations, and you'll make sure they know us.

What you'll be doing

Contract Management:

• Reporting into the Business Governance Manger, you will support with planning for all contract and renewals within TOCS to allow for a central view and timeliness management with Procurement. This enables successful execution of renewals, new agreements and terminations. This will be supported by the integration into Power BI.

Commercial Management:

• You will be the central point within the team for management and payment of invoicing while liaising with the relevant TSM and finance planning team. This will include changes required due to the newly rolled out risk tool which includes raising requests for new business demands.

Third Party Governance Framework:

• An advocate for ensuring adherence to VM SRM & Policies. Where changes are made, reflecting these throughout all documentation working with suppliers to inform them of any updates to ensure a collaborative approach to relationship management.
• Taking minutes and actions including all follow ups from various meetings.
• Screen sharing and central point for general supplier queries via the team mailbox.
• Responsibility for updating and maintaining left to right view of next 12/24m rolling activities. This will support the team manager with planning and calling out risks and concerns where these arise.
• Scheduling meetings with suppliers as per SRM polices as well as internal stakeholders and ad hoc as required.
• Supporting the Governance Manager with central activities to ensure full operating model compliance.

Stakeholder Management:

• Providing wider support to Technical Supplier Managers and Senior Manager within the team as well as stakeholders outside of.
• Team partner to the wider procurement team including 3PR, Risk, SRM to ensure high stakeholder engagement.

Operational Resilience:

• Knowledge sharing documentation for broader TOCS on Third Party Mgt. Aligning best ways of working to set us up for the future.
• Pulling together and maintaining a central view of control within TOCS Operational Resilience such as IRQs, BC and Exit Plans.
• Providing support and assistance to external/internal audits.
• Be the central point of contact for controls testing.

Change Management:

• Be the central contact for facilitation of the newly integrated risk tool rollout. This role will ensure correct uploading of documentation and ongoing maintenance of artifacts.

Succession Planning:

• This role will have a career alignment into the Business Governance Manager as entry point into Supplier Management supporting you with career ambitions.

You will need to have

• Experience in the financial services industry
• Good knowledge of Supplier Relationship Management Framework.
• Proficiency in Microsoft Office packages - Word, Excel, PowerPoint, PDF, and Power BI.
• Knowledge and experience of managing a wide range of stakeholders both internally and externally.
• Ability to confidently take ownership of tasks by using own initiative and experience to interpret information and provide the correct solution.
• Ability to exhibit a high level of accuracy and attention to detail.
• Experience of working to policy and governance frameworks in line with operating models.
• Experience of handling multiple stakeholder enquiries.
• A genuine passion for providing excellent stakeholder service.
• Organised, self-motivated, and a team player.
• Excellent analytical and communication skills.
• Ability to deal with a fast pace of change and direction while remaining positive with a can-do attitude.
• Understanding of Operating and business models.

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