German Speaking Administrative Assistant - Paragon Personnel : Job Details

Job Title: Administrative Assistant (German Speaking)Division: Global Banking & Markets - PrivateLocation: London (Hybrid/Onsite)Pay Rate: £19.50 per hour (inclusive of holiday pay)Hours: Monday to Friday, 9:00am - 5:00pm (1-hour lunch break) | 40 hours per weekFlexibility is essential

Join a Global Financial Powerhouse

We are partnering with a world-renowned financial institution to recruit two dynamic and highly professional German-speaking Administrative Assistants to join their Global Banking & Markets Private division.

This is an exciting opportunity to work at the heart of a prestigious investment bank, supporting senior professionals and high-performing teams across Germany. You’ll play a vital role as a floating assistant, stepping in where support is most needed and ensuring seamless coverage across the division.

Full training and dedicated support from a Team Supervisor will be provided to set you up for success in this fast-paced, international environment.

What You’ll Be Doing

You’ll be part of a collaborative assistant team responsible for delivering first-class administrative support to senior associates and industry leaders. Duties include:

• Complex diary and calendar management for senior bankers (VP level and above)

• Scheduling and coordinating meetings and conference calls across multiple global time zones

• Managing high volumes of communication - calls, emails, and updates with efficiency and discretion

• Booking rooms and video conferences across international offices

• Travel planning - booking flights, hotels, transport, and handling visa applications

• Expense reports and invoice processing

• Providing holiday and phone coverage for team members

• General team support, handling ad hoc tasks and ensuring smooth day-to-day operations

What We’re Looking For

We’re seeking highly capable, polished professionals with:

• Fluent German and English language skills (spoken and written)

• 2+ years of experience in an assistant or administrative support role, ideally within financial services

• Expertise in Outlook and strong skills in calendar and logistics coordination

• A proactive, solutions-focused mindset and the ability to manage competing priorities

• A calm, professional demeanor with excellent communication skills at all levels

• Strong attention to detail, confidentiality, and dependability

• Adaptability and flexibility to work across teams and changing environments

Why Join?

You’ll be part of a division whose strategic vision includes:

• Being the world’s leading investment bank, known for trusted advice and industry-shaping deals

• Driving long-term client relationships through world-class execution

• Delivering superior value to stakeholders

• Providing a dynamic, meritocratic, and inclusive workplace where top talent thrives

This is more than an assistant role—it’s a launchpad to build your administrative career within one of the most respected names in global finance.

Ready to take the next step in your career? Apply now to join a collaborative, high-performance environment where your skills will make an impact every day.