Fleet Co-Ordinator - Vistry Group PLC : Job Details

Role overview

• ID: 2024-5552
• Entity: Vistry Services
• Region: Vistry Services
• Department: People
• Contract Type: Permanent - Full Time
• Job Location: West Malling, Kent
• Date Posted: 17.04.2024

We have a new opportunity for a Fleet Coordinator to join our Fleet team within Vistry Services, at our Kings Hill office in Kent. As our Fleet Coordinator you will primarily assist with the analysis of insurance claims, concern drivers and starters to the business.

The role will incorporate management of the duty of care systems, alongside company van allocation, monitoring using the Quartix system and Allstar fuel card account reconciliation and invoice processing.

• Let’s cut to the chase, what’s in it for you...
  • Competitive basic salary and annual bonus
  • Agile working possible (dependent on role)
  • Up to 33 days annual leave plus bank holidays
  • Private Healthcare 
  • Competitive contributory pension scheme
  • Life assurance – 4 x your annual salary
  • Share incentive schemes
  • Employee rewards portal with many more benefits...
• In return, what we would like from you...
  • Behave in line with our company values – Integrity, Caring and Quality

  • Previous experience in a similar fleet related role

  • Have the ability to manage own workload and work well with all team members

  • Have a good working knowledge of Microsoft office Word, Excel, Teams, and Outlook

  • Be a good communicator both on the telephone and via e-mail or letter

  • Ensure all targets are met, with an awareness of the deadlines and payment dates for the whole team

• More about the Fleet Coordinator role...

  • Respond to all employee queries in a timely manner received via the telephone, e-mail, or Teams as pertinent to their duties

  • Maintain all systems and spreadsheets relating to the functions within the Fleet team

  • Review and update the Company Car policy, Duty of Care for Drivers on company business policy for all fleet related matters

  • Ensure that the internal messaging page for Fleet related matters is up to date, easy to understand and informative. Suggest articles and topics for inclusion on these pages.

  • Understand and keep up to date with HMRC legislation relating to company cars, vans, company fuel and payrolling benefits

  • Provide cover for colleagues during periods of absence

  • Any other duties required as relevant to the role or the team, including general administration and any other ad-hoc tasks or projects that occur

  • Book a hire van ahead of employee’s start date once duty of care requirements has been completed if leased van not available
  • Update all internal systems with new van driver allocations, leavers and vehicle changes
  • Ensure the Company Van Policy is reviewed and updated every 6 months. Ensure policy is issued to all drivers and updated on the internal portal

Finally, let’s tell you a bit more about us...

At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do.

We’re proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We’re also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we’re making Vistry.

Benefits

Agile Working

Offers a flexible way of working.

Annual Leave

Enjoy 28 days’ holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days.

Pension with Legal & General

Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available.

Volunteer Days

With 2 paid volunteer days a year, you can give back to communities and charities.

Why Vistry

Joining Vistry is just the start of building your perfect career. In return for your passion and skills, we invest in your future, providing all the support and training you need to thrive in your career and realise your potential. Our work is rewarding in itself, but we also offer a range of financial, lifestyle, health and wellbeing benefits, plus plenty of recognition incentives. We value you and everything you help us build as we make Vistry together.