Finance Lead-Fleet Services
Salary:The starting salary is £47,060, which includes allowances totalling £2,928.
The salary is broken down as £44,132 basic salary, which will increase annually until you reach the top of the scale £52,652. Plus, a location allowance of £1,928 and a non-pensionable allowance of £1,000.
Location:Marlowe House (Occasional travel to other Fleet Services premises)
About Fleet Services
The police vehicle fleet is an important physical asset. It enables officers and staff to do their job, carries key equipment required, and provides safe transportation for the public / prisoners.
The role of Fleet Services is to keep the Met mobile, ensuring we can detect, respond to, and prevent crime whilst building public trust and confidence. Fleet Services are committed to leading with innovation, responsibility and environmental consciousness, striving for a fleet that is safer, smarter and cleaner, with a focused approach as follows:
1 - We will manage responsibly to deliver an excellent service and achieve value for money
2 - We will deliver strategies to manage the fleet efficiently and effectively
3 - We will deliver a fit-for-purpose, flexible and available fleet
The complex needs of modern policing requires a wide range of vehicle types. We operate a fleet of over 5,200 assets on the road and river, as well as over 1,000 pedal cycles. London is the most complex and diverse city in the UK, and our fleet is reflective of that. We currently have over 220 different types of vehicles supporting all operational commands including armed response vehicles, HGVs, patrol cars, motorbikes and pedal cycles.
Customers can be broadly grouped into three strategic pillars – Frontline Policing, Met Ops & Performance, and Counter Terrorism / Specialist Operations. Collectively this covers pan London requirements as well as national CT responsibilities.
The overall fleet requirements and volumes are owned and governed by operational leaders at the Strategic Fleet Board. Operational teams are accountable for the volume of fleet required to undertake their roles, and Fleet Services support and enable effective decision making through provision of information and technical / industry knowledge.
Key responsibilities
Enabling Services Relationships – Manage the day-to-day relationship between Fleet and MPS Finance. Ensure productive working relationships are in place and roles/responsibilities are clear in order to deliver value for the MPSGovernance meetings – Prepare for and input into key governance meetings e.g. Fleet Services Monthly Performance Board, or Finance monthly Review meetings. Review any Financial reports produced by MPS Finance and prepare responses to anything highlightedDelegated Authority Levels – Ensure that any corporate delegated authority levels are applied in Fleet Services (in terms of who needs to approve spend at different spend levels and across the different teams in Fleet Services). For GPC spend, be accountable for the list of those who need to use a GPC in their role for one-off / exceptional spend. Document and apply processes that work locally in Fleet Services e.g. Tranman approval limits vs. PSOP approval groups, and Tranman retrospective PO pricingMedium Term Financial Plan - Review the Medium Term Financial Plan with Finance and provide any feedback.Business Cases / BJPs - lead development of financial models that are required to support Business Cases / BJPs including the methodology used. Either develop the Finance section for cases or work with other pillar teams to ensure the Finance section is correct. Ensure that Finance sections are shared and reviewed with MPS Finance team. For significant business cases, hold regular reviews with Finance as cases develop to assure that the data / model used is fit for purpose20 year capital plan / 5 year capital plan - lead the development of financial models that show the 20 year / 5 year capital forecasts, including the methodology used, working with the Asset Management team. Lead development of any content that utilises the model outputs e.g. submissions to Met / MOPAC governance. Review the models with Finance at regular intervals.Capital budget setting – Develop proposed capital budgets for the next financial year, utilising material from approved corporate papers (e.g. 5 year Vehicle Replacement Programme (VRP)) and any changes that are required for the next financial year. Set out clearly any changes from the approved corporate papers that need to be accounted for in the next financial year and review this with MPS Finance.Business Unit Funding Uplifts - Work with business units to discuss their needs / requirements, and to agree on any uplifts that are required and then take forward the delivery of those vehicles, working with the CRM team and Asset Management team). Liaise with Finance in relation to any of these uplifts to ensure they can track transfer.Capital budget delegation - Decide how the overall Capital budget is delegated / split out between teams in Fleet or between different leads. Advise on any required Cost Centre changes that should be implemented e.g. due to changes in the type of vehicles / business units providing funding for vehicles, liaising with MPS FinanceIn year Capital spend – Play a lead role in tracking spend against budgets during the year. Review reports produced by Finance and attending / contributing to monthly and quarterly review meetings. Develop and provide updated forecast data / information for the current financial year. This includes updates on any tender activity that has been undertaken / completed over the last month, working with the Asset Management team. Ensure any uplifts / augmentations are clearly shown in terms of impact on the actuals / forecast for the current year. Decide on the principles / assumptions for forecasts by working with all Fleet teams e.g. through fortnightly reviews. Investigate any issues with capital spending if highlighted during the monthly / quarterly meetings e.g. spending higher than anticipated in a certain areaRevenue budget setting – Develop and review proposed revenue budgets with Finance and advise / guide how this needs to change to reflect expected spend in the next financial yearRevenue budget delegation - Decide how the overall Fleet Services budget is delegated / split out between teams in Fleet. Budgets will be split to Team / Pillar level, and then further in some areas such as workshops. Advise on any required Cost Centre changes that should be implemented e.g. due to changes in the structure of the business unit, and liaise with MPS Finance on these.In year revenue spen
