Finance Assistant - Reed : Job Details

Post Title: Finance Assistant

Responsible to: Deputy Director of Finance

Responsible for: N/A

Job Purpose: Assist in the provision of an effective and efficient financial management service.

Main Duties: The following is typical of the duties the postholder will be expected to perform. It is not necessarily exhaustive and other duties of a similar nature and level may be required from time to time.

1 Create purchase orders from department requisitions raised across the Trust ensuring the correct paperwork, authorisations and evidence attached.

2 Process purchase invoices, credit notes, credit card transactions, staff and student reimbursements to the ledgers in a timely and accurate manner.

3 Reconcile invoices to orders, supplier statements and ledgers.

4 Be the point of contact for admin staff based in other schools in regards to purchasing queries and provide cover if required.

5 Set up new approved accounts on the purchasing ledgers.

6 Prepare suggested payment runs within agreed deadlines.

7 Assist budget holders with ad hoc requests for information.

8 Forward authorised mileage claim forms to payroll.

9 Raise sales invoices and credit notes.

10 Collect, record and reconcile all income received ensuring recorded and matched on ledgers in a timely and accurate manner.

11 Manage stock of stationery for corporate services team.

12 Co-ordinate mini-bus usage across the Trust and process recharges.

13 Support the internal and external auditing processes.

14 Ensure ad hoc enquiries are dealt with in a timely and professional manner.

15 Take shared ownership of the finance email account.

16 Support other finance team members with tasks appropriate to role.

17 Actively and pro-actively contribute in the development and continuous improvement of the financial systems and procedures.

18 Provide a customer focused service, ensuring that effective and constructive working relations are developed and maintained.

19 Be proactive in regards to your own personal development.

20 Promote and implement the Academies Equality Policy in all aspects of employment and service delivery.

21 Assist in maintaining a healthy, safe and secure environment and to act in accordance with the school’s policies and procedures.