Finance Assistant - Glasgow - Taylor Hawkes Ltd : Job Details

We are looking for an experienced Clerk for a busy, but very interesting creative production company. They are located near Glasgow City Centre (Southside).

Duties:

• Purchase Invoices - Print and scan Purchase Invoices on to Auto Entry
• Match Delivery Note to Invoice
• Process Purchase Invoices through Clarity Software (Training Given)
• Checking Invoice against the Purchase Order - entering prices and information that has been missed, finding out Job number if not on PO and coding Invoices with Nominal Code.
• Once the invoices have downloaded onto Auto Entry, enter the nominal code, PO number, and short description for each invoice and transfer to Xero.
• Checking Suppliers Statements - Requesting copies and reconciling the Purchase Ledge to Statements
• Preparing a list of Suppliers payments submitting to Director for approval
• Raising Purchase Orders
• Updating Clarity Prices and adding notes to system
• Matching Sales & Purchase payments on Xero
• Processing job bags through Clarity and transfer to Xero.
• Petty Cash - Keeping a record of transactions and reconciling at end of month.
• Going to the Bank to get Petty Cash
• Credit cards - Processing all Credit card invoices through Clarity, checking prices/ job numbers and coding, reconciling against the Credit Card statement.
• Payroll - Checking clocking in system reports. Pulling together Overtime Sheets and sickness and entering on to monthly spreadsheet
• Applying for CSCS cards, booking training courses
• Assisting with ISO - Updating training Matrix, uploading Certificates on to system, PPE, Vehicle & Machinery Maintenance
• Answering Phone
• Reception duties
• Incoming Mail
• Outgoing Parcels - either booking collections, or going to the Post Office
• Sorting out cash for subsistence envelopes for staff working away
• Yearly reviews of Gas, Electricity, Vehicle Recovery
• Dealing with the cleaning company contract.

Requirements

• 3+ years' finance experience
• Excellent communication
• Self starter who can take the initiative
• Xero experience preferred