Film Crew Scheduler - Source4 Personnel Solutions : Job Details

Join a Leading Name in Film & TV Production Support

Are you an organised, people-focused problem solver with a passion for fast-paced environments?

Do you thrive on structure, scheduling, and making things happen – especially when others might panic?

We’re recruiting on behalf of a dynamic, fast-growing media production rental company based in High Wycombe. Supporting many of the UK’s top feature films, TV dramas, and commercials, this company is a go-to hub for technical support, storage, and logistics in the film industry.

As a Film Crew Scheduler, you'll be the vital link between freelance crew and high-profile productions – ensuring the right talent is in the right place at the right time.

What You'll Be Doing:

Coordinating and booking freelance film crew for UK and occasional international shoots

Acting as the primary point of contact between productions and crew

Managing multiple schedules and adapting quickly to last-minute changes

Maintaining detailed records of crew availability, CVs, compliance, and rates

Distributing call sheets, NDAs, travel documents and schedules to crew

Onboarding freelancers – managing contracts, rate cards, and timesheets

Working with internal departments to ensure crew, gear, and logistics are in sync

Using scheduling software and production tools to keep everything running smoothly

What We're Looking For:

A natural organiser with sharp attention to detail

Comfortable and confident handling large volumes of phone calls

Calm, solution-focused and adaptable under pressure

Assertive and professional with excellent communication skills

Highly efficient, structured, and proactive with time management

UK driving licence and own vehicle

Bonus Points (Not Essential, But a Plus!):

Background in events, agency coordination, bookings, or PA work

Experience with freelance scheduling or working in production offices

Familiarity with scheduling tools or production tracking software

Why Apply?

Be part of a young, ambitious, and supportive team in the heart of the UK film industry

Play a crucial behind-the-scenes role in high-end TV and film productions

A great opportunity to transfer skills from events, hospitality or agency backgrounds into the entertainment world

Please note:

As you can appreciate we are currently overwhelmed with applications of individuals looking for both short term and permanent work and we can therefore only contact those applications that have relevant skills for positions that we currently have available. Should you not hear from us within a week, please assume you have been unsuccessful on this occasion.

In line with GDPR regulations, we are making you aware that to proceed with your application we will need to contact you via email, telephone and/or text message. To receive future job alerts from us, you will be required to provide consent within our marketing preference options. The link will be provided in an email to you. Source4 are an equal opportunities employer and complies with all relevant UK legislation. If you are successful in your application, you will be required to attend a full registration with one of our Consultants which will involve you providing a current passport, any relevant visas, a proof of address and completing relevant tests and a full competency based interview.