Facilities Administrator - Dynamite Recruitment Solutions Ltd : Job Details

• administration
• helpdesk
• customer support

Facilities AdministratorHours : Monday to Friday : 37 hours per weekSalary : £12.00 - £13.00 per hour This is a temporary role to start asap and has no end date. Location: Eastleigh Dynamite recruitment is working in partnership with a well-established organisation who are uk based .Due to a busy period out client is looking to recruit a Facilities Administrator / Helpdesk to start asap As a Facilities Administrator you will be : 

• The first point of contact on the Facilities Helpdesk
• Responsible for raising purchase orders , PPE orders, stationery orders, catering supplies, cleaning supplies, etc.
• Ensuring that minimum stock levels within the organisation are kept topped up and arrange the delivery of any top up stock.
• Working with the relevant contractors including trade operatives to resolve internal and external customer queries relating to works orders.
• Resolve day to day customer queries relating to contractor works via email and on the telephone.
• To attend meetings as required to provide additional information relating to the administration of contracts and/or functions this would include liaising with regulatory bodies.
• Assist in the creation of staff ID badges, ensure compliance with security and building access requirements.
• Responsible for the issue of parking permits and assist in maintaining the Company’s car park policy.
• Reconciliation of team Company credit card spend to ensure compliance with procurement card procedure and reporting any anomalies.
• Process invoices awaiting payment to ensure these are progressed by those responsible for the programme of works to meet payment obligations.
• Raise queries and issues relating to invoices and/or work claimed with the relevant parties.
• Validate information from external out of hours contractors ensure emergency works have been attended to and follow-on jobs raised.
• Provide minutes for monthly team meetings and those requested by the Workplace Services Manager.
• Assist with reporting.
• Take minutes at meeting where necessary.

 The ideal Administrator will have / be

• Previous experience in managing enquiries via email and on the telephone.
• Good verbal and written communication skills
• The ability to communicate with a wide range of individuals.
• Will be available asap.
• A good working knowledge of Microsoft Office packages including Outlook, Word and Excel.
• Confidence in using data entry and storage software systems (IBS Open Housing) and DRS work scheduling systems or similar data software programmes.
• Ability to multitask.

  To be considered please submit your CV Asap INDB