Executive Personal Assistant - Reed : Job Details

• Annual Salary: £35-40k per annum
• Location: Crawley, UK
• Job Type: Full-time, office-based with flexibility around working hours and a hybrid working model of 3 days in the office. Occasional travel required

An exciting opportunity has arisen for an experienced Executive Personal Assistant to support a member of the senior leadership team for a well established business in Crawley. This role involves providing administrative and organisational support to the UK Leadership team as well as involvement in other business initiatives. 

• Communication & Information Management (15%)

  • Serve as a trusted communication partner, ensuring internal and external messaging is aligned, timely, and impactful.
  • Manage multiple communication channels, prepare and distribute communications such as internal updates and executive summaries.
  • Maintain structure and consistency across shared documents and leadership materials.

• Diary & Meeting Management (30%)

  • Manage complex, multi-timezone diaries for senior leaders.
  • Coordinate and prepare for various meetings including UK Leadership Team and Northern European Hub meetings.
  • Organise team check-ins and manage scheduling for performance reviews and business cycles.

• Travel & Logistics (30%)

  • Handle detailed travel itineraries for the leadership team.
  • Coordinate logistics for off-site leadership meetings and events.
  • Manage travel-related arrangements and track expenses efficiently.

• Expenses & Financial Administration (10%)

  • Manage expense claims and monitor financial transactions such as purchase requisitions and orders.
  • Ensure responsible and efficient spend management.

• HR & Project/Initiative Support (15%)

  • Assist with HR processes including interview scheduling and onboarding.
  • Support strategic projects and leadership initiatives.
  • Coordinate employee recognition programmes and award nominations.

• Proven experience supporting senior executives in a multinational environment.
• Exceptional organisational and time-management skills, capable of managing multiple priorities.
• High level of discretion, integrity, and professionalism with access to sensitive information.
• Excellent communication skills, both written and verbal, with strong attention to detail.
• Proficiency in Microsoft Office Suite and collaboration tools

• Competitive salary and benefits package.
• Flexible working arrangements with the possibility of occasional travel.
• Opportunity to work in a dynamic, international environment.
• Access to professional development and growth opportunities.

Interviews are scheduled for week commencing 14th July 2025, please apply online now to avoid disappointment.