Executive Assistant to Chief of Staff - 6 month FTC - Ritz Recruitment Ltd : Job Details

Permanent | Hybrid 2 days per week (London-based) | Leading Healthcare Regulator

A leading healthcare regulator is seeking an experienced and highly organised Executive Assistant to provide proactive support to their Chief of Staff and wider private office on an initial 6 month FTC.

About the role

In this pivotal position, you will:

• Manage the Chief of Staff’s complex diary and inbox, ensuring effective prioritisation of multiple demands with discretion and organisational awareness.
• Organise meetings, travel, accommodation, and events for the Chief of Staff.
• Prepare agendas and take accurate minutes for key meetings, following up on agreed actions promptly.
• Support the business management of the directorate to ensure smooth operational delivery.
• Provide additional administrative support to the Chief Executive and Registrar, including document preparation and meeting coordination.
• Act as a professional liaison for senior stakeholders and visitors, ensuring all interactions are handled sensitively and efficiently.

About you

To excel in this role, you will have:

• Proven experience as an Executive Assistant or Personal Assistant supporting senior leaders (Director or CEO level) within a complex organisation.
• Excellent diary and inbox management skills, with the ability to manage competing priorities under pressure.
• Strong communication skills, both written and verbal, and a professional, confident approach when liaising with internal and external stakeholders.
• Outstanding organisational skills, attention to detail, and the ability to work discreetly with highly sensitive information.
• A proactive, flexible, and diplomatic mindset, with the confidence to make decisions and anticipate needs.

Qualifications and requirements

• Experience in a customer-focused environment.
• Commitment to equality, diversity, and inclusion in the workplace.
• Enhanced DBS clearance (or willingness to undertake this upon offer).

Why join?

This is an excellent opportunity to work at the heart of a respected regulatory organisation, supporting senior leadership in delivering their strategic objectives and public protection mission.

To apply, please submit your CV and a brief cover note outlining your relevant experience and availability.