Executive Assistant to CEO - Huntress : Job Details

Executive Assistant - FMCG - 2/3-month contract, may go permanent Salary £50,000 - £60,000

Based in Chiswick, West London

Hybrid Role - Will need to be flexible, will need to be in the office when the CEO is in

A leading global FMCG company based in Chiswick, West London, is looking for a highly organised and proactive Executive Assistant to support the CEO. This is a fast-paced, varied role requiring a confident and experienced EA who can manage complex diaries, coordinate travel, prepare key documentation, and ensure seamless communication across senior stakeholders. You'll provide high-level administrative support, adapt quickly to shifting priorities, and play a key role in keeping operations running smoothly and efficiently. An initial 4-month contract, with the possibility of extension.

Duties Include:

• Organise and manage complex calendars, ensuring optimal time allocation for meetings and commitments.
• Coordinate and schedule travel arrangements while considering budget and preferences to enhance travel experiences.
• Prepare and organise documentation that communicates important information effectively.
• Facilitate clear communication among stakeholders to align on project objectives and responsibilities.
• Manage stakeholder coordination to ensure smooth collaboration and information sharing.
• Proactively address challenges that may arise to maintain project momentum.
• Provide comprehensive administrative support, including organising meetings and managing correspondence.
• Adapt to changing priorities and tasks with ease to ensure seamless operations.
• Maintain a results-oriented focus to achieve organisational goals efficiently.

Experience Required:

• Minimum of 5 years' solid experience as a C-level executive assistant for a global company
• Experience of working for a FMCG company would be desirable, open to other industries
• Microsoft Office experience including, Word, Excel, PowerPoint and Outlook
• Strong organisational and time-management abilities
• Excellent communication and interpersonal skills
• High level of confidentiality and professionalism

Benefits:

• 28 days holiday + bank holidays
• Private medical insurance
• Generous pension (up to 13% employer contribution)
• £37 monthly product allowance
• Hybrid working
• 35 hours week. Flexible hours (core 10 am - 4 pm, based on CEO needs)
• Located in stunning offices in Chiswick business park

Must be available immediately and able to commute to Chiswick !!!

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.