Executive Assistant, outskirts of Bath temporary ongoing - Reed : Job Details

REED Business Support in Bath is working in conjunction with a client with stunning offices on the outskirts of Bath in the quest to find a Temporary PA/Executive Assistant.

This is a senior level role supporting a Director with daily PA duties. This Director is extremely busy so managing diaries and travel arrangements are key.

Temporary: 1 month rolling contract

Start: ASAP

Hourly pay: £18.92

Hours: 35 hours per week (Monday to Friday)  

Location: outskirts of Bath

Office based

Day-to-day of the role:

• Manage day-to-day administration, monitor email traffic, and maintain close liaison with team members, tenants and external agencies.
• Handle complex diary management for the Director, co-ordinating with other team administrators and external parties as necessary.
• Arrange travel and accommodation for the Director and track and prepare expense reports.
• Take minutes, type, and file documents as required on a daily basis.
• Manage correspondence and communications on behalf of the Director.
• Liaise with Local Authorities, External Agencies and the Media team as needed.
• Organize external events including hospitality and support during visits.
• Resolve inquiries and issues promptly and professionally.
• Ensure all office administration aspects are covered, including domestic arrangements and health and safety protocols.
• Liaise with Building Surveyors regarding building maintenance issues.
• Manage the office budget, including monthly reconciliations, end-of-year budgets, and annual budget forecasts in collaboration with the Land Steward and Management Accountant.
• Order office supplies, including stationery, kitchen supplies and office furniture.
• Chair monthly Heads of Department meetings and quarterly full office meetings, creating agendas and taking minutes.
• Facilitate intra-office communication and ensure a warm welcome for office visitors, projecting a positive image of the business.

Required Skills & Qualifications:

• Proven experience as an Executive Assistant.
• Exceptional attention to detail and discretion.
• Strong diary and time management skills, with the ability to prioritise effectively.
• Proficient in Microsoft Office applications.
• Excellent organisational skills and a systematic approach to problem-solving.
• Ability to work under pressure and manage a busy workload efficiently.
• Experience handling confidential matters with tact and discretion.
• Strong interpersonal skills, capable of building positive relationships across a diverse organisation.

If you would like to apply for this brand new, one off position, please click ‘apply’ and send your cv to