Executive Assistant - Reed : Job Details

Temporary to permanent position, working full time hours

Our client local to Uxbridge are seeking a highly organised and proactive Executive Assistant to provide professional executive, governance, and administrative support to our Senior Leadership Team and Chief Officers. This is a pivotal role that ensures the smooth running of decision-making processes, governance meetings, and partnership boards.

Reporting to the Director of Finance and Corporate Resources, you will work flexibly across the Senior Leadership Team, supporting Chief Officers, steering groups, and partnerships. You’ll be responsible for managing diaries, coordinating meetings, preparing documentation, and maintaining governance records to a high standard.

Key Responsibilities

• Provide full secretariat support for governance meetings and partnership boards
• Prepare agendas, reports, and accurate minutes
• Manage diaries, correspondence, and briefing notes for senior officers
• Coordinate borough partnership meetings and events
• Maintain GDPR-compliant records and governance registers
• Promote a safety-first culture and inclusive working practices

The ideal candidate:

• Proven experience in executive or governance support roles
• Excellent organisational and communication skills
• A proactive approach to problem-solving and stakeholder engagement
• High levels of discretion, professionalism, and attention to detail
• Confidence in managing multiple priorities in a fast-paced environment