Executive Assistant - Hays Specialist Recruitment Limited : Job Details

We are recruiting for a highly skilled and intuitive Executive Assistant to provide strategic and administrative support to senior executives within a fast-paced and evolving organisation. This role calls for a proactive professional who thrives in high-responsibility environments and excels at keeping leadership efficient, informed, and focused.

Key Responsibilities

• Provide confidential and responsive executive-level support to 3 Directors
• Manage complex diaries, appointments, and high-level meetings
• Act as the gatekeeper and liaison between senior management and internal/external stakeholders
• Prepare presentations, briefing documents, and reports to a high standard
• Coordinate travel itineraries, logistics, and expenses with meticulous attention to detail
• Lead key projects and initiatives on behalf of leadership, tracking deadlines and deliverables
• Draft high-quality communications and correspondence on behalf of senior executives
• Participate in board-level meetings, taking accurate minutes and tracking action points
• Maintain a forward view on priorities, anticipating needs and potential challenges
• Monitor key performance indicators and support leadership in data-driven decision-making
• Support event planning, VIP visits, and company-wide communications initiatives

What you will need to succeed

• Proven experience supporting senior-level executives or board members
• Exceptional organisational and multitasking abilities under pressure
• Discreet, professional, and diplomatic with confidential information
• Strong proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Ability to navigate shifting priorities with composure and flexibility
• Project coordination or operational experience
• Familiarity with tools like Microsoft Teams, SharePoint, and CRM systems

What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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