Executive Assistant - Randstad Delivery (GBS) : Job Details

Title: Administrative AssistantLocation: Feltham, Middlesex, United KingdomContract: Until 24th July 2026 - Hybrid (3 days per week in the office, with flexible working arrangements)

Pay: £13-£15 Hours: Standard core business hours

Our company is seeking an energetic and highly collaborative Assistant to join our fast-paced and engaging team. This role offers the opportunity to gain exposure across multiple business areas within a global, cutting-edge organisation that supports flexible working and presents exciting challenges.

The ideal candidate will be proactive, resourceful, and adept at managing a diverse array of tasks to ensure the seamless operation of our leadership team. You'll be instrumental in ensuring a positive representation of the Directors' and Business's brand.

Key Responsibilities:? Calendar and Schedule Management:? Proactively manage Director's time, utilising initiative and forward planning.? Effectively and promptly manage meeting requests.? Act as a liaison among leadership, employees, and stakeholders (both internal and external).? Prepare Director's agendas and set expectations for meetings.? Organise, coordinate, and host Webex meetings.? Travel and Expense Management:? Arrange travel through SAP Concur and liaise with AMEX Travel Centre for bookings, accommodations, transport, itineraries, visas, and travel agendas.? Coordinate travel agendas across different locations with internal and external stakeholders.? Handle expense claims and report submissions via SAP Concur.? Process purchase requisitions and orders through internal tools.? Communication:? Act as the primary point of contact between leadership and internal/external stakeholders.? Manage internal announcements for special events and celebrations.? Document actions/minutes and distribute meeting notes.? General Administrative Support:? Act as the central point of contact for the Director's team's calendar and announcements, celebrating events and promoting team cohesion.? Manage event logistics for internal and external stakeholders.? Prepare and edit reports, presentations, and other documents as required.? Organise and maintain files, records, and documentation with a high level of confidentiality.? Collaborate with stakeholders and the EA community across all business segments to share best practices, coordinate joint events, and represent the Leadership and Organisation.

Minimum Requirements:? Exceptional organisational and time management skills.? Highly effective at multitasking with strong prioritisation capabilities.? Proficiency in Microsoft 365, e.g., Outlook, PowerPoint, Excel, Word, and SharePoint.? Excellent written and verbal communication skills.? Ability to handle confidential information with discretion.? Strong problem-solving and decision-making skills.? High level of professionalism and adaptability.? Proactive, can-do attitude and a commitment to teamwork.? Experience in collaborating with multicultural teams and an awareness of different time zones.? 5 years of experience in a similar role.

Randstad Business Support is acting as an Employment Business in relation to this vacancy.