Executive Assistant - Julie Rose Recruitment : Job Details

JRRL have an exciting opportunity for an experienced Executive Assistant to join a well-established business in the Biggin Hill area. The Executive Assistant will provide exceptional support to 2 members of the Board, managing a wide range of administrative tasks, from executive communication and diary management to planning large-scale events, in a fast-paced environment, whilst adhering to a strict code of confidentiality and conduct.

Duties for the Executive Assistant:

• End to end travel bookings – international travel, flights, accommodation, visas, restaurant booking, itineraries
• Diary management
• Report writing and collation
• Minuting meetings
• Management of partner agreement renewals, creation of new agreements
• Expenses processing
• Raising of PO’s and processing invoices
• Event logistics management (conferences and exhibitions) including venue research, contract negotiation, invitations, attendee list management, working closely with marketing team
• Visitor management

Person Specification for the Executive Assistant:

• Practical knowledge and 3-5 years of experience in a similar role (advantageous)
• Exceptional ability to multitask, prioritise, and maintain attention to detail
• Strong interpersonal skills to interact effectively with internal and external stakeholder
• Ability to handle sensitive information with the utmost discretion

Hours: 9am to 5:30pm

This is a fully office based position

Benefits: 28 days’ holiday plus bank holidays, Life Insurance and Private Medical after 1 year of service, Group Pension, access to Benefits Platform

The Executive Assistant is a full time, permanent position. The salary range reflects the candidate's level of experience. The lower end of the band is suited for individuals who may require additional training to meet the role's requirements, while the higher end is for candidates who possess the exact skills and experience outlined above