Executive Assistant - Signature Recruitment : Job Details

Are you a highly organised professional with a talent for managing competing priorities and building strong working relationships? On behalf of a high-profile department at a London university, Signature Recruitment is seeking an experienced Executive Assistant to support a senior leadership team in a busy, fast-paced academic environment.

The role offers hybrid working (2-3 days on campus once established), a competitive rate and a 35-hour working week. This is a fantastic opportunity to join a department that has recently undergone a positive cultural transformation. As Executive Assistant, you’ll play a vital role in enabling the effectiveness of senior academic and administrative leaders. Your work will support the smooth running of departmental operations and contribute to the success of a high-performing university team. In this key role, you’ll be responsible for managing complex diaries, coordinating high-level meetings, and serving as a central point of contact for internal and external stakeholders.

• Manage complex diaries and schedule meetings across multiple stakeholders
• Organise travel, meetings, room bookings, catering, and agendas
• Act as the first point of contact for internal and external queries
• Prepare meeting papers, take minutes, and track follow-up actions
• Handle confidential information with professionalism and care
• Liaise across teams to support planning and smooth operations

• Proven experience managing busy, senior-level diaries with accuracy and discretion
• Strong communication skills with the ability to build relationships at all levels
• Proactive approach, able to anticipate needs and act independently
• Excellent organisational skills with the ability to manage multiple priorities under pressure

If you are a highly organised and confident Executive Assistant looking for your next challenge in higher education, we’d love to hear from you. This role offers an excellent opportunity to contribute meaningfully within a supportive and high-achieving university environment.

Please be aware that Signature Recruitment will never reach out to candidates through WhatsApp, nor will we request sensitive information like bank details, passport, or driving licence data during the application process. For a secure job search and reliable flexible work, we advise consulting Jobs Aware who ensure all workers and work-seekers in the UK have access to free help and advice, as well as provide an option to report a scam or exploitation. SIG-T10427