Executive Assistant - Australasian Recruitment Company : Job Details

Executive AssistantThis will be a Senior Executive Assistant role supporting three very busy executives with diary management, travel coordination, expenses, stakeholder engagement, and compiling reports on performance and staff feedback. You will also support key company projects ensuring these hit time deadlines and you will be a go-to person in the office supporting with operations and general support.Executive Assistant Responsibilities:

• Serving as the primary point of contact for the three Directors, managing their schedules, emails, and prioritizing communication effectively
• Coordinating complex and ever-changing calendars, including scheduling meetings, appointments, and conference calls across multiple time zones
• Arranging all aspects of domestic and international travel, including flights, accommodations, transportation, and visa processing, ensuring seamless logistics
• Preparing agendas, taking minutes, and facilitating meetings, ensuring all necessary materials are organized and distributed in advance
• Managing correspondence and communication on behalf of the Directors, drafting emails, memos, and presentations with accuracy and attention to detail
• Maintaining confidential files, documents, and databases, ensuring accuracy, organization, and accessibility for the Directors
• Assisting with special projects and initiatives as assigned, providing research, analysis, and administrative support to drive successful outcomes
• Working with internal and external stakeholders, including executives, clients, vendors, and partners, with professionalism and discretion
• Tracking expenses, reconciling receipts, and preparing expense reports promptly, adhering to company policies and procedures

Executive Assistant Essentials:  

• Minimum 4+ years of Assistant experience with excellent diary management and travel coordination experience
• Experience supporting director level executives
• Must have experience within Technology
• Proactive and self-starter
• Ability to adapt to a forever-changing environment
• Happy to get stuck in and support the team in whatever is needed

Executive Assistant Benefits:

• Hybrid working model of 3 in the office 2 from home
• Free Breakfast, lunch and dinner onsite
• Free gym access
• State of the art facilities and purpose-built office

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal InformationAt Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.