Executive Assistant - Venn Group : Job Details

Executive Assistant

Duration: Six months FTC

Location: Hybrid | Warwickshire (when onsite)

Hours: Full time, Mon-Fri

Salary: £28,000 - £34,000 pro rata dependent on experience

Venn Group has been contacted by a prominent public sector organisation based within Warwickshire to provide comprehensive EA and administrative support to senior management. The post-holder will provide an efficient, high quality and confidential administrative and business support function to the allocated Chief Officer(s)/Director(s) by planning, prioritising and managing complex or conflicting workloads and portfolios. Work to ensure the support of a positive image of the organisation.

Duties:

- Acting as the point of contact, dealing and responding effectively with queries and passing on relevant information sensitively

- Planning and managing the Directors’ diaries, ensuring their time is utilised to full effect

- Providing confidential and timely inbox management to their designated Director

- Scheduling of Multi-Disciplinary Meetings and Reviews with team members, stakeholders, etc.

- Undertaking reception cover as required

- Closely managing diaries and calendars via electronic system, promptly appraising those affected of amendments as made

- Taking responsibility for tasks and projects as delegated by Executives and/or senior colleagues

- Arranging and co-ordination of meetings

- Preparation of letters, memos, other documents and presentation materials from hand- written drafts. Photocopying, scanning and filing as required

- Planning, prioritisation and management of complex and conflicting workloads

- Working with other PA’s within the team to ensure that appropriate cross cover is provided

Requirements:

- Competent minute-taking and agenda ability

- Intermediate proficiency in MS Office: Word, PowerPoint, Outlook, Excel, SharePoint

- Skills to communicate appropriately and effectively with Directors and Senior Managers within and external to the organisation

- Keen initiative to deal with enquiries and routine matters unsupervised

- Effective prioritisation of work and responses

- Flexible and responsive to changing demands

- The successful candidate will need to ensure they are able to travel to and support meetings at venues across Warwickshire

enn Group is an equal opportunities employment business and employment agency and welcomes applications from all candidates.