Executive Assistant - Architecture/Property - 12 month FTC - Huntress : Job Details

ROLE: Executive Assistant - 12 month FTC (Maternity cover)

SALARY: £50,000 - £55,000

LOCATION: Shoreditch, London

A dynamic and design-led architecture practice with global studios is seeking a highly capable Executive Assistant to support their Founder & CEO. This is a pivotal role at the heart of the business, offering a unique opportunity to work closely with senior leadership while also contributing to the cultural and operational rhythm of a vibrant creative environment.

The ideal candidate will be proactive, detail-oriented, and capable of juggling executive assistance, business development coordination, and personal support duties with confidence and discretion.

Key Responsibilities:

• Provide high-level EA support to the CEO, including diary, travel, and inbox management
• Prepare meeting materials, agendas, and take minutes across key strategy and sales meetings
• Act as a liaison between the CEO and internal/external stakeholders, including clients
• Coordinate the CEO's involvement in conferences, events, and business development activities
• Maintain contact databases, track meeting actions, and manage key timelines
• Assist with marketing and communications projects alongside the Head of Marketing
• Ensure the CEO is fully briefed and punctual for all engagements
• Handle the CEO's monthly expenses and liaise with the Finance team
• Manage sensitive personal tasks for the CEO and his family (e.g., travel, household admin, gifts, bills)

What You'll Need:

• At least 3 years' experience as an Executive Assistant or PA, ideally supporting a CEO or Founder
• Experience working in architecture, design, or property sectors is desirable but not essential
• Strong multitasking, time management, and communication skills
• Resourceful, self-motivated, and calm under pressure
• Able to maintain high levels of confidentiality and professionalism
• Confident using Microsoft Office and comfortable managing digital filing and databases

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.