Executive Assistant 12 month contract - Reed : Job Details

Company: Leading Global Corporate Investment Bank 

Location: London, United Kingdom (Hybrid working-policy in place) 

Contract Duration: 12 months 

Role: Executive Assistant 

Reporting To: Chief Operating Officer for Global Markets  

About the organisation: This position sits within a prestigious global Corporate Investment bank. Our commitment to excellence, innovation, and client satisfaction drives our success. We are currently seeking an experienced Executive Assistant to join our dynamic team on a 12-month contract basis. 

Role Overview: As an Executive Assistant, you will play a pivotal role in ensuring smooth operations within our trade floor. You will provide comprehensive administrative support to two Managing Directors, facilitating their day-to-day activities and enabling them to focus on strategic decision-making. 

Key Responsibilities: 

• Calendar Management: Efficiently manage the Managing Directors' calendars, scheduling meetings, conferences, and travel arrangements. 

• Communication: Act as a liaison between the Managing Directors and internal/external stakeholders, ensuring effective communication. 

• Document Preparation: Prepare and edit documents, presentations, and reports with precision and confidentiality. 

• Travel Coordination: Arrange travel itineraries, accommodation, and logistics for business trips. 

• Expense Management: Utilise concur to handle expense reports, reimbursements, and financial documentation.  

• Event Coordination: Assist in organizing internal and external events, conferences, and seminars. 

• Ad Hoc Tasks: Support the Managing Directors with any additional tasks as required. 

Qualifications and Experience: 

• Proven Experience: Prior experience as an Executive Assistant, preferably within a trade floor environment or comparable. 

• Strong Communication: Excellent verbal and written communication skills. 

• Organisational Skills: Ability to manage multiple priorities and deadlines. 

• Discretion and Confidentiality: Handle sensitive information with utmost discretion. 

• Tech-Savvy: Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook). 

What We Offer: 

• Competitive daily rate based on experience. 

• Exposure to a dynamic and fast-paced trading environment. 

• Opportunity to work with senior leaders and gain insights into investment banking.