Events Coordinator - The Graduate Project : Job Details

Events Coordinator

Location: London - in office

Contract: Fixed Term - Immediate Start

Salary: £31,000

About the University

Our client is a leading London university with a strong reputation for academic excellence and student experience. They are looking to appoint an organised and enthusiastic Events Coordinator to play a key role in delivering a varied programme of events that support the university’s teaching, research, alumni, and public engagement activities.

About the Role

The Events Coordinator will be responsible for planning, coordinating, and delivering high-quality events across the university. These may include academic conferences, graduation ceremonies, public lectures, student engagement activities, and networking opportunities for staff, students, and alumni.

Key Responsibilities

• Support the planning and delivery of university events from inception to completion.
• Coordinate logistics such as venue booking, catering, AV requirements, guest lists, and invitations.
• Liaise with internal stakeholders (academic departments, student services, communications teams) and external suppliers.
• Ensure events are delivered within agreed timelines and budgets.
• Provide on-the-day support, including guest registration, troubleshooting, and overseeing event staff/volunteers.
• Monitor and evaluate events, producing reports and feedback to inform future planning.
• Maintain accurate records and contribute to event promotion through digital and print channels.

Person Specification

Essential

• Experience of organising and delivering events in a professional setting.
• Strong organisational and project management skills, with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills, confident in liaising with a wide range of stakeholders.
• Proficient in using MS Office and comfortable with event management or CRM systems.
• Ability to remain calm under pressure and solve problems quickly.
• Willingness to work occasional evenings or weekends to support events.

Desirable

• Experience working in a higher education or public sector environment.
• Knowledge of health and safety, risk assessment, and safeguarding procedures in relation to events.
• Understanding of digital and hybrid event platforms.

What’s on Offer

• A collaborative and supportive university environment.
• Hybrid working options.
• Professional development opportunities and access to university facilities.
• Generous holiday entitlement and pension scheme.