Events Coordinator - Berry Bros. & Rudd : Job Details

Job Title:

Events & Experiences Coordinator

Reporting To:

Events Manager

Location:

No.3 St. James’s Street, London

Berry Bros. & Rudd is more than 300 years old, but we never stand still. As the world’s best and most trusted fine wine and spirits merchant, we are committed to helping our customers drink better, now and in the future. A career at Berry Bros. & Rudd is a unique and rewarding experience, combining the rich background of centuries of history with a modern family-owned culture, built on ambitious plans and with people at its heart.

The job in a nutshell

You will provide administrative support to our Events & Experiences (E&E) team, which is responsible for selling, organising and operating the successful delivery of all social, corporate, ticketed and colleague events that take place within the Berry Bros. & Rudd portfolio. This is an ideal role for someone looking to enter the wine & spirits trade.

Who you will work with

Internal: Events & Experiences Team including our Kitchen and Front of House Teams, Marketing Team, Account Manager Team, London Shop, Cellar Team, Buying, Finance

External: BB&R Customers, Producers

What you will do

General:

• Provide administrative assistance to the Events & Experiences team as directed by the Events Manager
• Compile and print tasting sheets, menus and attendance lists for tastings, lunches and dinners held in our cellars
• Assist with organisation and administration of internal events, from lunches and dinners for our Account Manager team and customers, to organising events for external wine and spirit producers.
• Prepare the weekly Chef’s Update each week, liaising between the office, kitchen and front of house teams to ensure all information is accurate
• Assist with overseeing the Events diary, ensuring that bookings are accurate and up to date
• Assist with events enquiries, including managing waiting lists and cancellations for ticketed events
• Other ad-hoc administrative duties as required by the team
• Office management - ensuring office supplies and paper is ordered and the office remains clean and organised
• Help the Ticketed team when needed with ticketed events codes from set up to delivery
• Manage the Events and Experiences Team general inbox to make sure enquiries are responded to in a timely manner or shared with the correct team for response.
• Help to organise Charity lunches in our spaces

What you will bring to the role

Experience / Achievements

• Previous demonstrable administration experience
• Proven ability to plan and organise events effectively, with an acute sense of detail
• An understanding of what excellent service looks like in all areas

Your Skills, Knowledge and Behaviours

• An interest in fine wine and spirits (WSET training will be available if required)
• Excellent interpersonal and communication skills, both written and verbal
• Demonstrate excellent proof-reading skills and attention to detail
• Exceptionally organised and able to juggle multiple competing demands
• Ability to think through the event from the customer perspective

We support our colleagues with a wide range of benefits:?you will start with 24 days' holiday, and 3 additional days over the Christmas period and 1 Personal Day, Private Medical cover & Health plan, Life Insurance, Pension, Employee Assistance Programme (EAP), generous Employee discount (up to 40% off products), and many more.

Closing date: 11th August 2025

N.B. We reserve the right to close a vacancy before the closing date in the event of an overwhelming response or a change in business priorities.