Events Coordinator - Legacy London Recruitment LTD : Job Details

We are seeking a dynamic and highly organised Events Coordinator to support the planning, coordination, and execution of a year-round gallery events programme. This is an exciting opportunity to work in a fast-paced and prestigious gallery/museum environment, supporting a variety of events from exclusive dinners and private tours to high-profile openings and industry galas.

• Assist the Global Head of Events in curating and delivering the gallery’s annual events programme.

• Coordinate all aspects of event logistics including drinks receptions, post-opening dinners, parties, and young collector initiatives.

• Manage guest lists, invitations, RSVP tracking, and post-event follow-ups.

• Liaise with graphic designers for creation of digital/printed invitations.

• Maintain detailed and well-organised event documentation including past guest lists, seating charts, menus, costs, and invoices.

• Coordinate with external vendors (e.g. caterers, venues, restaurants) to ensure seamless event execution.

• Track and analyse event-related data and expenditure.

• Develop and maintain relationships with clubs, restaurants, venues, and key external organisations across the art, museum, fashion, and luxury sectors.

• Represent the gallery in external meetings to foster collaborations and elevate the events programme.

• Support wider client engagement and business development goals through strategic event planning.

• Organise bespoke experiences including private visits, collector group tours, and gallery/museum viewings.

• Collaborate with internal teams (Sales, Artist Liaison) to ensure cohesive and impactful event execution.

• Manage logistics and communications for major galas and art-related events.

• Monitor contribution levels, attendance, and ensure accurate event reporting.

• Experience in a museum, gallery, or cultural events setting is highly desirable.

• Excellent interpersonal and relationship-building skills.

• Strong organisational and time-management abilities with exceptional attention to detail.

• Demonstrates initiative, independence, and sound judgment in fast-paced environments.

• Adept at managing multiple high-priority tasks simultaneously.

• Comfortable handling confidential information with discretion.

• Confident communicator with both internal teams and external stakeholders.

• Creative problem-solver with a customer-service mindset.

• Strong written and verbal communication skills in English.

• Team-oriented, adaptable, and proactive.

• Proficiency with Google Docs and general office software.

• A degree in PR, Marketing, Hospitality Management, Events, or a related field is a plus but not essential.