Event Coordinator - Brandgaard Recruitment Limited : Job Details

We're looking for an enthusiastic and proactive Event Coordinator to support our Head of Events and wider team in delivering top-tier events and experiential experiences. From planning and prepping to de-rig and post-event analysis, the Event Coordinator will be involved in every stage of the process, helping to ensure smooth operations and memorable moments.

This is a hands-on role for someone who’s as comfortable sourcing swag as they are in client meetings and coordinating logistics on-site.

What You'll Be Doing:

Behind the Scenes

• Taking meeting minutes and sharing updates

• Researching venues, suppliers and contractors

• Managing the purchasing inbox and office supplies

• Supporting the EA to the CEO and CCO with ad-hoc admin tasks

Prepping for the Big Day

• Contributing to event planning and strategy

• Attending site visits and client meetings

• Tracking budgets, invoices, and ordering online supplies

• Assisting with costume sourcing, laundry and packing

• Sourcing swag, suppliers, performers and venues

• Updating essential event documents

On-Site at Events

• Supporting the events team during setup and breakdown

• Supervising external suppliers and acts

• Supporting the Head of Events with live tasks

After the Applause

• Assisting in post-event debriefs and feedback

• Coordinating returns and hired item checks

• Ensuring all event props are unpacked and stored properly

What We're Looking For:

• A team player with a "no task too small" mindset

• Impeccable organisational skills

• A problem solver who thrives under pressure

• A love for logistics and bringing creative events to life

• Happy to travel both in the UK and internationally

Please apply for more details