Document Controller - NG Bailey : Job Details

Document Controller

Leeds - Hybrid

Permanent

Summary

At Freedom Professional Services, we offer a supportive work environment, opportunities for professional development, and a role where you can make a meaningful impact on large-scale projects. This is an excellent opportunity to enhance your career in document control within a dynamic and forward-thinking organisation.

We are seeking a Document Controller to join our team. Based in our Leeds office on a hybrid basis. You will play a key role in managing and controlling project documentation, ensuring compliance with industry standards and client requirements.

Some of the key deliverables in this role will include:

• Document Management: Oversee the intake, handling, storage, and retrieval of both electronic and hard copy documents.
• Compliance & Standards: Ensure all documentation aligns with BS EN ISO 19650 standards to meet client requirements and continuously improve internal document control procedures.
• Revision & Approval Process: Maintain up-to-date records of document revisions, statuses, and states. Ensure strict adherence to the design check, review, and approval processes.
• Register Maintenance: Produce and maintain Task Information Delivery Plans (TIDPs) and other document registers.
• Electronic Document Systems: Use industry-standard Electronic Document Management Systems (EDMS)/Common Data Environments (CDEs) such as ProjectWise and Viewpoint to manage and distribute documents.
• Quality & Auditing: Conduct regular document reviews and audits to ensure accuracy, consistency, and compliance.
• Document Organisation & Distribution: Manage document naming conventions, organisation, and timely distribution to relevant stakeholders.
• Template Creation & Formatting: Develop document templates and convert technical information into user-friendly formats.
• Information Validation: Review all incoming and outgoing documents, ensuring compliance with quality standards before distribution.
• Stakeholder Coordination: Act as a key point of contact for internal and external document exchanges, maintaining secure and efficient information flow.
• On-Site Support: Some travel to project sites may be required as part of your role.

What we’re looking for:

Essential for this role is someone with a strong attention to detail and excellent communication skills. They will need to manage their time effectively and be able to meet deadlines.

In addition, this person needs to be:

• Adaptable and responsive to client needs.
• Logical and structured approach to problem-solving.
• Ability to create, enforce, and improve document control procedures.
• Highly organised, with the ability to structure and categorise information effectively.

Desirable:

• Experience using industry management systems such as SharePoint, Bentley ProjectWise, or Viewpoint for Projects.
• Experience working on DNO or electrical engineering projects.
• Familiarity with quality control processes for engineering designs and plans.

Benefits:

We're always evolving our benefits to ensure we're attracting and retaining great people.  Some of what you can expect includes:

• Pension with a leading provider and up to 8% employer contribution
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice)
• Flexible benefits to suit from Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, Tax Free Bikes.
• Personal development programme

Next Steps: 

As a business, we’re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.  

We’ll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.  About UsFreedom are part of the NG Bailey Group, one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.

Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies.

Progression is something we value and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.

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