Corporate Services Administrator - Rhotic Media : Job Details

We’re looking for an organised, proactive, and people-focused administrator to join the team at Rhotic. In this pivotal role, you’ll ensure smooth operational support across finance, admin, and client service keeping the business running like clockwork.

What you’ll do

You’ll be at the heart of our daily operations, with responsibilities including:

• Managing and processing supplier invoices in Xero, from upload to authorisation
• Coordinating meetings, events, and functions for our revenue-generating teams
• Organising travel, accommodation, and transfers for Rhotic employees
• Taking accurate internal meeting minutes and preparing client meeting summary notes
• Creating contracts for new clients within provided templates
• Updating our CRM with invoice numbers and ensuring Xero records match
• Handling calls and emails from external stakeholders with professionalism
• Reconciling payments in Xero and preparing accurate client invoices
• Assisting with VAT expense receipts and inputting pensions data
• Processing and managing subcontractor invoices
• Preparing worklogs for colleagues using MS Excel

What you’ll bring

• Strong skills in MS Word and MS Excel
• Proven experience using Xero
• Familiarity with CRM systems (e.g. Asana, Salesforce, Monday) is a bonus
• An eye for detail, strong organisational skills, and the ability to juggle multiple priorities
• Clear, confident communication skills

Why join us?

At Rhotic, you’ll work in a collaborative, supportive environment where no two days are the same. You’ll have the autonomy to take ownership of your work, the tools to do it well, and a team that values your contribution.