Conveyancing Legal Secretary/Paralegal - Clayton Legal : Job Details

My client is a well established Legal 500 law firm with a network of offices across the West Midlands. They are looking to recruit an experienced Conveyancing Legal Secretary/Paralegal to join their successful team based in their Leamington Spa offices.The successful candidate will assist Fee Earners with a range of administrative tasks to support the Conveyancing process.Your role will be :

• To provide a full administrative and secretarial service within the department to ensure that the work is carried out in an expeditious manner and to meet the standards required by the Company.       
• To work in accordance with the Office Manual and to act at all times in an appropriate manner as an employee of a professional practice.

Key Responsibilities:

• Undertake document preparation, typing, administration and secretarial work, following dictations from fee-earners
• Scanning post and allocating to fee earners electronically
• Assist in maintaining client files
• Providing Conveyancing quotes if required
• To progress files through to post-completion, file closing and progressing to archive
• Dealing with client enquiries and queries over the telephone and in person, and providing updates to clients and estate agents
• Update files on the Case Management System, maintain activities in case to ensure timely compliance with deadlines and required actions
• Undertake general administrative tasks
• Attend Department Meetings and Firm Wide Meetings
• Undertake any reasonable instructions made by Directors, Heads of Department, Line Manager or Fee Earners within the limits of this Job Description

Skills and Experience required:

• Experience of working in an administrative role for a law firm
• Strong typing skills and previous experience of following dictations
• Knowledge of Residential Conveyancing processes is desirable, but not essential
• Sound interpersonal skills
• Excellent client care
• Good organisation and administration skills with attention to detail
• Ability to be a team player
• Working knowledge of Microsoft Windows
• Working knowledge of Case Management Systems would be desirable
• Flexible attitude to work
• Excellent time keeping and organisational skills
• You may be required to work at the other offices of the Firm from time to time be as required by the management

Benefits

• A competitive salary with annual reviews and genuine opportunity to progress
• Flexible and hybrid working options
• Generous holiday entitlement, Holiday buy and sell scheme (on successful completion of probationary period)
• Office closure between Christmas and New Year (1 day of annual leave will be allocated to this). 1pm finish on Christmas Eve when it falls on a normal working day
• A range of other excellent benefits.

If you are interested in the above Conveyancing Legal Secretary/Paralegal role, please call Adam Dell’Armi on or forward your most recent CV to .Clayton Legal recruits for law firms and in house departments across the UK. Our pedigree and service levels give those looking to move in the legal market and law firms looking to recruit a refreshingly different recruitment experience. You will work with experienced professionals, dedicated to your success. Take a look at our website www.clayton-legal.co.uk for our latest blogs and legal news and to keep up to date with current vacancies.