Conveyancing Assistant - Office Angels : Job Details

Job Title: Conveyancing AssistantLocation: CottinghamContract Type: PermanentAnnual Salary: £26,000 - £29,000Working Pattern: Full Time, 09:00 - 17:00

Are you an organised and detail-oriented professional looking to advance your career in the legal field? Our client is seeking a motivated Conveyancing Assistant to support their fee earners in managing property transactions. This is an excellent opportunity to develop your skills while contributing to a dynamic team.

Job Purpose:

As a Conveyancing Assistant, you will play a crucial role in assisting fee earners with all legal matters, paperwork, and queries related to property transactions. You will be responsible for maintaining excellent client communication and ensuring that all documentation is prepared accurately and efficiently.

Main Duties and Responsibilities:

• Assist fee earners with their conveyancing caseload by managing various tasks and responsibilities.
• Engage with clients both in person and via telephone, providing regular updates on their transactions.
• Retrieve and organise files necessary for handling correspondence and post.
• Respond to client correspondence, produce letters for clients and other parties, and follow up through phone and email.
• Open new files and manage existing ones, ensuring all documentation is in order.
• Schedule appointments and prepare quotations for clients.
• Send terms of engagement and estimates of fees and disbursements to clients.
• Prepare seller's protocol documentation and draft Transfer Deeds and Requisitions on Title.
• Manage financial aspects such as repaying charges and processing estate agent fees.
• Prepare Stamp Duty forms and facilitate the registration process with the Land Registry.
• Keep track of search expiry dates and conduct initial and pre-completion searches.
• Maintain organised filing systems, handle billing for clients, and manage payment of disbursements.
• Close files upon completion of transactions and update Proclaim with relevant seller and purchaser information.
• Perform general office duties including photocopying, faxing, scanning, and printing documents.
• Provide cover for other support staff during absences due to sickness or holidays.
• Assist your fee earner with tasks within your capability during their absence.
• Occasionally cover reception duties as needed.
• Carry out any additional tasks as requested by your fee earner.

What We're Looking For:

• Previous experience in conveyancing or a related legal field is preferred.
• Strong communication skills, both written and verbal.
• Excellent organisational skills with a keen eye for detail.
• Proficiency in handling legal paperwork and documentation.
• Ability to manage multiple tasks effectively and work well under pressure.
• A proactive approach to problem-solving and client service.

If you are ready to take the next step in your career and join a forward-thinking organisation, apply today!

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.