Business Support Officer/ Personal Assistant - Hays Specialist Recruitment Limited : Job Details

Your new companyA Public Sector Organisation based in Belfast City Centre are recruiting for a temporary Business Support Officer. This role will provide an administrative support function to the CEO.

Your new roleYou will provide comprehensive administrative and business support to the Chief Executive and Senior Leadership Team. This pivotal role ensures the smooth operation of the Executive Office and contributes to the effective governance and strategic delivery of the organisation.Key ResponsibilitiesExecutive Support

• Deliver high-quality administrative support to the Chief Executive, including drafting correspondence, reports, and briefing papers using notes, research, and initiative.
• Manage the CEO's diary, coordinating meetings and engagements with internal and external stakeholders.
• Maintain efficient systems and procedures to support the smooth running of the Executive Office.

Senior Leadership & Board Support

• Provide administrative and business support to the Senior Management Team and Board, including preparing and formatting corporate documents.
• Support governance processes by assisting with Board and Committee activities as required.

Meeting Coordination

• Liaise with stakeholders to arrange and facilitate meetings and events.
• Coordinate the preparation, quality assurance, and distribution of meeting papers.
• Record and circulate accurate minutes and follow-up actions.
• Organise staff events, including quarterly planning days, ensuring seamless execution.
• Manage financial aspects of meetings and events, including corporate card usage, in line with procurement guidelines.

Correspondence & Records Management

• Handle internal and external correspondence professionally, exercising sound judgement in responding to queries and managing communications.
• Maintain electronic and manual filing systems, ensuring confidentiality and compliance with data management standards.

Professionalism & Development

• Uphold high standards of personal accountability and professionalism in all interactions.
• Build effective working relationships with internal teams and funded partners.

What you'll need to succeed* A minimum of 5 GCSEs grade A-C (or equivalent), including English Language and Mathematics. * At least two year's experience of working in an administrative role, providing support directly to senior management. * Experience of facilitating meetings to include preparation and circulation of papers.* Experience of minute taking and following up on action points. * Experience in the use of MS Office package including Word, Excel and Outlook. DESIRABLE * Experience of drafting and reviewing communications & reports to a high standard on behalf of others.What you'll get in return

• Belfast City Centre Location
• Immediate start
• 3-6 months with possible extension
• £14.88 per hour
• Hybrid Working

What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk