Board Support Administrator - QBE Management Services (UK) Limited : Job Details

Primary Details

The opportunity

QBE European Operations (EO) are recruiting for a Board Support Administrator to join our ever-growing Company Secretariat team as part of the wider Legal function. This role is an integral part of the team and will provide high quality administration and team support. This is the perfect opportunity for someone with a keen eye for detail and a passion for working with senior stakeholders in a fast-paced environment.

Your new role

• Arrange, administer, and facilitate meetings within the formal governance structure which includes the formal Board, Committee and Management Group meetings  as required. This will involve liaising with numerous departments/EAs/PAs to check availability of attendees, sending meeting invites, in addition to other logistical and operational arrangements for meetings..

• The collation and review of meeting papers, building meeting packs and uploading these to an electronic Board portal and a Sharepoint site.

• Maintain oversight of the Company Secretariat Outlook calendar which is used for sending out governance meeting  invites amongst other information recorded on the calendar. .

• Provide appropriate support for other Company Secretarial activities including: the, signing of documents; Notarisation and Apostilling of documents including Powers of Attorney and other similar documents, and oversee the budget for these costs; and monitoring the review of regulatory documents by the team.

• Assist with KYC requests and other ad hoc requests for information/documents.

• Build and maintain strong and effective relationships with the Company Secretariat and Legal teams and other key stakeholders eg Non-Executive Directors.

• Assist with maintaining up to date entity records, including the electronic statutory register database (Diligent Entities, formerly known as Blueprint) and filings at Companies House supported by relevant team members as required

• Ensure key documents used by the Company Secretariat team are kept up to date, including structure charts and list of meetings scheduled through the year

About you

• Previous experience in corporate governance, company secretarial or legal roles preferred.

• Excellent organisational skills with a keen attention to detail.

• Proficiency in Microsoft Office Suite and document management software.

• Exceptional written and verbal communication skills.

• Ability to liaise with senior stakeholders of the business.

• Ability to work independently, manage multiple priorities, and meet deadlines.

• Discretion and integrity in handling confidential information.

Why QBE? At My Best

At QBE, we want our people to feel rewarded and inspired to perform at their best, that’s why we have created “At My Best”. It’s our connection, our way of showing we have your back. We understand that one size doesn’t fit all and that priorities can change depending on your life stage. That is why our blend of wellbeing initiatives and benefits offer flexibility to suit what matters most to you. It’s in the culture of our business, our QBE DNA, to support our people. Everything we do is underpinned by our QBE DNA - because we know it’s not just what we do that matters, it’s how we do it that makes the difference.  In addition to this, we also offer flexible parental leave for both parents and have several employee network groups that support and empower our diverse workforce.

At QBE, we view our people as our most precious asset. We understand the importance of fostering a work environment that is responsive to the changing needs of today's workforce. QBE aims to build a workplace that is fair and inclusive because we want to attract and retain the best people to do the job, we have adopted flexible working across the company and welcome this conversation (https://careers/flex-qbe/).

#LI-Hybrid

Some of the award’s QBE are proud to have won, been a finalist for, and shortlisted for include; 

5-star Diversity, Equity and inclusion (DEI) awards, 2023 Winner - Insurance Business Canada

Employer of the Year 2022Winner – Insurance Insider

British Claims Awards 2022 Winner - InsurTech Award 

Insurance Times Claims Excellence Awards 2022 Winner - Claims Product Solution of the Year 

Working Families Best Practice Awards 2021 Finalist for: Best COVID-19 Response  

Insurance Post British Insurance Awards 2022 Shortlisted for: Best Customer Care, Diversity & Inclusion Initiative of the Year 2022, Specialist Insurer of the Year (for Construction), General Insurer of the Year 

We are proud to have partnerships with organisations such as Stonewall and Working Families, and our commitment to the Women in Finance Charter, the UN Women’s Empowerment Principles and Race at Work charter helps keep us accountable and transparent

Inclusion of Diversity

We are striving to create a workplace culture where all our people feel included, and we are committed to building a diverse workforce that is reflective of the communities we operate in.

We know that diversity of thought, background and experience enables better decision making, improves the quality of our delivery and helps us to meet the needs of our customers. 

ESG & Sustainability

At QBE, we believe that integrating sustainability into our business helps us deliver on our purpose of enabling a more resilient future.  Our three key focus areas include fostering an orderly and inclusive transition to a net-zero economy, enabling a sustainable and resilient workforce and partnering for growth through innovative, sustainable and impactful solutions. For further information regarding QBE’s sustainability targets, including our net-zero pledges and inclusion of diversity targets, and our award-winning impact investment initiative ‘Premiums4Good’, please visit our Sustainability homepage and read our latest Sustainability Report (Link).