Bid Assistant - Brandon James Ltd : Job Details

An enthusiastic Bid Assistant is required to support a growing, people-focused multidisciplinary based out of their London office in Whitechapel.

The Bid Assistant Responsibilities

You will support the bid team with various public and private competitive bids.

Role responsibilities include: manging bid inbox, liaising with appropriate parties, use of InDesign to produce CV's and update templates and more

• Check online portals and email notifications regularly for opportunities.
• Manage bid team 'Inbox' filtering all opportunities, clarifications and bid related messages to the correct file locations or personas connected.
• Learn and maintain Bid Team 'Activity Tracker'.
• Apply for and register all suitable Bid's following agreement with relevant Director or Partner and download Bid documentation.
• Liaise with specialists such as HR Manager, Finance Manager, Team Leads etc as necessary and directed to obtain any additional information required and in preparation of more detailed and non-standard questions.
• Assist with collating draft documents with direction from Bid Coordinators.
• Forward draft documents to contributors upon sanction from Bid Coordinators and await feedback.
• Assist Bid Coordinators with researching any additional information that is required for submissions.
• Learn and assist with bid submissions when needed using portals etc..
• Keep a record of responses where bids have been successful as a library of model answers.
• Learn in-house management system 'Manager' CRM module and record/log bid team related opportunities in coordination with updating the activity Tracker (see above).
• Learn InDesign and create CV's for new members of staff, update templates as necessary, and monitor updated CV's produced throughout the marketing process.
• To treat all information in a confidential manner.
• To work within the QA systems and policies of the Practice.
• When no tasks are available directly for the bid team be available to support the Practice admin team generally.
• Act as graphics support.
• Produce/maintain Project Profiles and Supplementary Profiles of key projects completed by the Office using InDesign.
• Produce/maintain Mini-Profiles based on the above
• Assist with checking procedures for ALL documentation sent on behalf of the team.

As the Bid Assistant, it is also preferable that you have:

• Knowledge of the Construction Industry terminology
• Working knowledge and proficiency of all Microsoft application, in particular Word, Excel, and Project.
• Knowledge and experience using InDesign.
• Ability to manage and prioritise multiple tasks.
• Ability to work with attention to detail.
• Ability to work effectively as part of a team with proven good interpersonal skills and flexible attitude to work and working with colleagues in a co-operative manner.

In Return..

• Salary: £22,000 - £25,500
• Flexible / hybrid working
• Health cash plan
• Social events
• Pension
• 23 days annual leave + Festive shutdown

If you are a Bid Assistant, considering your career opportunities, please contact Megan Cole at Brandon James.

Ref: 17881MC