Assistant Training Administrator - Aspire Jobs : Job Details

Location: Ringwood

Salary: to £24k

Benefits: Free on-site parking and gym. Coffee shop, beautifully refurbished office environment, garden by the river with BBQ and pizza oven. Discretionary mini company cruise

Hours: 8am-4pm (30 mins lunch) Mon-Fri office based in the thriving market town centre. OFFICE BASED

Aspire Jobs are delighted to be partnering our client on an exclusive basis to help secure them find a happy assistant to join their HSQE team, who also have the responsibility for arranging numerous training courses.

This is a dynamic and ever-changing business due to their growth, so priorities and deadlines can change daily. There is scope for a confident flexible individual to learn a lot, both from the introduction of new software and while the Company are in the process of rolling out ISO 9001, 14001, 45001 accreditations throughout the business.

Key duties will be maintaining and helping to develop new admin systems for training records, course bookings, sending reminders, processing new starters and leavers, highlighting out of date records, taking appropriate action to update. Maintaining annual reviews of compliance documentation, i.e. annual health questionnaires, Health & Safety policy reviews. Auditing documentation and updating the training database to ensure accuracy. Process CITB grant applications and maintain the Company’s driver monitoring platform, plus other ad-hoc priorities as required by the IMS / Training Co-ordinator.

Some of your colleagues are field based and due to the nature of their work, you will need to persevere with patience and tenacity to obtain information. The role requires you to use third party websites that can be tedious and requires the right person to take up the challenge, being proactive to achieve positive results.

You will be confident to check priorities regularly according to the business needs and be happy to work closely with team members who you assist and your line manager, providing them with regular updates on all tasks. Training is often required on an urgent basis, when the team will pull together to make the impossible happen.

The successful candidate will: -

• Demonstrate a career to date in established admin roles, within a variety of busy environments. Min 5 years.
• Be competent to handle information confidentially and adhering to GDPR
• Be flexible and able to multitask, prioritise and reprioritise when needed
• Be a confident communicator, able to adapt your communication style to the audience
• Be a good listener and able to follow instructions
• Be deadline driven whilst maintaining accuracy and attention to detail
• Be persistent, following up information needed
• IT/Computer literate - MS Office

This is a busy role where you will be expected to come in, get your head down and get on with the job in hand with a positive work ethic. On the job training will be given.