Administrator Receptionist - Reed : Job Details

Receptionist/Admin Assistant

My client is a leading and award-winning organisation that are currently seeking an experienced Receptionist/Admin Assistant to join their team based in Belfast.

This is a Full-Time Permanent Position.

Working Hours: 9am – 5pm.

With a salary of £25,000 per annum.

Job Role:

You will be responsible for providing all visitors (in person, on the phone and online) with a first-class customer service, as well as managing the reception desk operations to handling bookings, managing community environment and ensuring a seamless client experience. This role also will require you in supporting with administration requirements.

Essential Criteria:

• Minimum of 2 years’ administrative experience
• IT proficient with the use of Microsoft packages to include Excel
• Comfortable to navigate online platforms

• Excellent communication skills both written and verbal, with the ability to communicate with stakeholders at all levels
• Ability to manage and prioritise a busy workload while adhering to tight deadlines
• Strong problem solving and decision-making skills
• Ability to work on your own initiative as well as part of a team

Main Duties and Responsibilities:

• Provide an efficient reception service, including promptly answering and correctly directing calls, and greeting all visitors appropriately
• Organise and manage post
• Facilitate meetings by booking meeting rooms, setting them up, providing refreshments, and ordering catering as needed
• Monitor the levels of stationery and consumables, and order replacement items in coordination with other team members
• Oversee the delivery of stationery, IT equipment, and other items, ensuring timely delivery or notification to the appropriate team members
• Procurement and management of gifts
• Management of office spaces including ongoing maintenance with suppliers
• Input and process purchase invoices
• Reconcile supplier statements
• Handle supplier queries and sourcing voucher copies
• Support Sales Invoicing, ensuring all processes are followed
• Reconciliation Credit Card Statements – sourcing/matching receipts and input onto system
• Providing Admin Support for Media Department which will include sourcing and collating the Digital Spends on self-serve social platforms including screen shots (training will be given)
• Any other duties as required