Administrator/Receptionist Apprentice - Harris Federation : Job Details

?WORKING WITH US

The founder and sponsor of the Harris Federation, Lord Harris of Peckham, opened our first school in 1990. We have, over the past thirty years, implemented ideas and initiatives that have transformed the opportunities of pupils from working class and disadvantaged backgrounds. Harris academies are widely recognised as a force for social mobility. We are immensely proud of the role that our alumni are now beginning to play in the world and of what we believe our current generation of pupils will go on to achieve.

We now have over 50 schools educating more than 40,000 young people across London and Essex, and employ over 5,000 staff across our academies and head office. With the majority of our academies located in areas of high socioeconomic disadvantage, a high-quality education is key to the futures of the pupils we serve.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.

Our work will impact many generations to come, and our staff come from all backgrounds and walks of life, coming together to inspire young minds. We promote an inclusive culture that embraces the valuable and enriching contribution that all of our community make. We continue to be proactive in uplifting and supporting all voices at Harris.

To discover more about our culture, ethos and what it is like to work here, visit the Why Work For Us page.

?ABOUT THIS OPPORTUNITY

Join the Harris Institute's new site in Peckham, where you'll play a key role in supporting teacher training and development across London and South Essex. As the first point of contact for our office, you'll coordinate recruitment and programmes for Initial Teacher Education, Assessment Only, and apprenticeships.

We're looking for a confident, organised communicator who thrives in a dynamic environment and enjoys working with a wide range of stakeholders. This is a fantastic opportunity to be part of a forward-thinking team driving excellence in education.

?MAIN AREAS OF RESPONSIBILITY

Your responsibilities will include:

• First point of contact for the initial teacher education team, dealing with telephone calls and inbox queries.
• Maintaining accurate databases and evaluation records.
• Liaising with Harris Institute colleagues in Chafford Hundred and Beckenham to share information.
• Preparing information to respond to queries from stakeholders and suppliers including DfE.
• Maintaining the website ensuring that content is current, accurate and well presented. Images are changed regularly and out of date information is removed promptly.
• Organising team diary and bookings calendar to be shared with colleagues ensuring that the calendar is kept up to date and event clashes are avoided.
• Leading the administration and organisation for centrally run CPD, liaising with Academies to book training rooms, catering, and refreshments.
• Timely communications with participants undertaking training, confirming training times, venues and homework expectations ahead of training sessions.
• Supporting financial systems and processes, tracking trainee details, recording programme costs and sending information to finance so that invoices can be generated. Sharing invoices with schools and tracking payments.
• Producing clear and comprehensive communications to promote training opportunities e.g The Harris Highlights e-newsletter.
• Creating materials for events, documents, tasks sheets including printing / photocopying.
• Ability to accurately provide regular updates on Harris Institute activity.
• Organise meetings / schedules, take notes and circulate meeting information.
• Follow up on actions from participants / events.
• Supporting the implementation of Harris Institute and National Institute of Teaching process and procedures.
• Maintain responsibility for an efficient filing system both electronically and manually, this may include audio and document preparation.
• Proof reading and collate information for the production of marketing materials

WHAT WE ARE LOOKING FOR

We would like to hear from you if you have:

• General typing skills along with a working knowledge of PowerPoint, Excel, Word, MS Teams, MS Forms and Outlook.
• A high level of attention to detail is required. Good interpersonal skills evidenced
• Experience of Apprenticeship administration reporting to DfE
• Experience of ITE administration and reporting to DfE
• Working knowledge of MS Publisher and using social media for marketing
• Experience of using Dynamics and PowerBi

?APPLYING FOR THIS POSITION

If you would like to discuss the opportunity further, or if you have any questions, please contact us via email to arrange a conversation.

Before applying please ensure you download the job pack from our careers website, this will help with completing your application. Please note that we only accept applications submitted online before the closing date.

When applying, you will have the option to import your CV or use a LinkedIn profile which will auto populate the online application. 

A reminder to check your junk mail for our email communications and add us to your safe senders list to ensure all future email communication is received.

OUR VISION & VALUESOur vision, from the start, has been to provide the structure and services needed for our schools to amount to more than the sum of their parts, and to free-up our teachers and leaders to focus on one thing and one thing only: the outstanding education of all their pupils. Our young people and communities are at the heart of everything we do. Our core mission has always been to close the educational gap between young people from disadvantaged backgrounds and their peers. Our ambition is one where every child in London, no matter their background, has equal access to high quality education, ...